[Hiring] Company Secretarial Assistant @Equiniti

Role Description

We are looking for a Company Secretarial Assistant to join Prism Cosec on a 12-month fixed-term basis to cover maternity leave. This role offers an excellent opportunity to gain experience within a leading company secretarial services team.

Working as part of a client delivery team, you will provide day-to-day company secretarial and administrative support, helping clients meet their statutory and regulatory obligations. This is an excellent opportunity for someone early in their company secretarial career who is looking to build experience within a professional services environment.

Core Company Secretarial Responsibilities:

• Maintaining statutory records using Diligent Entities/Kube and other company secretarial systems
• Managing compliance diaries and monitoring statutory deadlines
• Preparing and filing statutory forms at Companies House, including Confirmation Statements
• Drafting routine board and shareholder minutes
• Preparing dormant company accounts
• Incorporating new companies and managing post‑incorporation filings
• Maintaining and updating minute books and ensuring proper document retention
• Assisting with corporate governance reporting
• Supporting wider client teams and contributing to peer reviews
• Board support; skeleton minutes, agendas and collation of papers
• Registered office cover and management

Qualifications

• A degree or equivalent qualification
• Previous experience in a company secretarial or governance role (preferred but not essential)
• An understanding of the UK Companies Act 2006
• Studying towards (or holding) CGI/ICSA qualification is desirable but not essential

Requirements

• Experience using Diligent Entities or similar company secretarial software (desirable)
• Strong Microsoft Office skills, particularly Excel and PowerPoint
• Excellent attention to detail and accuracy
• Strong organisation and prioritisation skills
• Clear written and verbal communication skills
• A professional and discreet approach to confidential information
• Confidence working with clients and colleagues at all levels

Benefits

• Equiniti Pension Plan; Equiniti matches your pension contributions up to 10%
• Employee Assistance Programme: counselling, legal & wellbeing support for colleagues and their households
• Life assurance cover at 4x salary with the ability to purchase enhanced cover
• Discounts and cashback at your favourite high street stores through our EQ Wins Platform
• The ability to purchase a wide variety of benefits through our flex plan; gadgets, travel insurance, will writing, holiday trading and more
• Typically 28 days holiday + bank holidays. 2 volunteer days to get involved with a charity of your choosing
• Equiniti ICON award vouchers; recognising the individuals going above and beyond to help the business succeed
• Investment in LinkedIn Learning for all colleagues