[Hiring] Back-Office Specialist @NeoWork

Role Description

NeoWork is seeking a Back-Office Specialist to join the team supporting a US-based law firm's litigation and case management practice. In this role, you will provide behind-the-scenes administrative support to keep internal workflows, documentation, and scheduling running smoothly — allowing attorneys and intake teams to focus on their core work. This is a fully remote, non-client-facing position.

• Manage calendars, appointments, and scheduling across legal teams
• Perform docket monitoring and track case-related deadlines and updates
• Handle legal documents, including Bates stamping and systematic document organization
• Maintain structured and accurate records across internal systems
• Support general administrative tasks for attorneys and intake teams
• Ensure all tasks are completed in line with defined processes and timelines
• Provide flexible cross-functional administrative support as needed
• Flag delays or discrepancies proactively to supervisors

Qualifications

• Strong administrative and organizational skills with high attention to detail
• Prior experience in legal support, virtual assistance, or a similarly structured back-office environment preferred
• Strong written English communication skills
• Ability to work independently and manage multiple tasks with minimal supervision
• Comfortable operating in a process-driven, accuracy-focused, remote work environment
• Familiarity with legal document handling and terminology is a plus

Requirements

• Legal case management platforms (e.g., Clio, MyCase, FileVine, or similar)
• Document management systems or e-filing tools
• Google Workspace (Gmail, Google Calendar, Google Drive) or Microsoft Office 365
• Task and project tracking tools (e.g., Asana, ClickUp, Monday.com, Notion)
• VoIP or communication tools used in virtual office environments (e.g., RingCentral, Zoom, Slack)

Benefits

• 100% home-based position
• Health insurance for contractors
• Holiday Extra Pay
• Work hours aligned with standard US business hours, with potential flexibility depending on client needs
• Mental health days to support team well-being
• Performance-based incentives in addition to base salary
• Annual review and appraisal process
• Ample opportunities for professional growth and advancement within the company