[Hiring] Virtual Assistant Recruiter @The Ward Law Group, PL

Role Description

This is a Virtual Assistant position as an independent contractor. Paid time off and healthcare benefits are not provided.

We are seeking a high-performing Recruiter to lead full-cycle hiring across the entire firm—including legal, operations, corporate functions, and contract roles (Virtual Assistants). This role is critical to supporting our continued growth and requires someone who can consistently deliver high-quality candidates, manage multiple pipelines, and operate with urgency and precision in a high-volume, metrics-driven environment.

• Own full-cycle recruiting across all areas of the firm: attorneys, legal staff, operations, corporate teams, and Virtual Assistants
• Partner with hiring managers to align on hiring needs, priorities, and timelines
• Develop and execute effective sourcing strategies using LinkedIn, Boolean search, and targeted outreach
• Apply structured screening and filtering criteria to efficiently evaluate large applicant volumes and prioritize top candidates
• Conduct recruiter screenings and present well-qualified candidates with clear summaries
• Build and maintain strong, active pipelines across multiple role types
• Own daily pipeline movement, ensuring no backlog and consistent candidate progression
• Coordinate interviews, assessments, and candidate communication from start to finish
• Ensure a seamless, professional candidate experience at every stage
• Leverage ATS and recruiting tools to manage workflows, track candidate activity, and support efficient hiring processes
• Track and manage recruiting metrics (pipeline health, time-to-fill, conversion rates) to drive performance and decision-making
• Support early talent efforts, including law school outreach and intern pipelines
• Perform additional administrative duties as assigned

Qualifications

• 3+ years of full-cycle recruiting experience (legal or professional services preferred)
• Experience with SmartRecruiters Applicant Tracking System preferred
• Proven ability to source and hire across a wide range of roles, including attorneys, staff, and remote/contract talent
• Strong sourcing skills and experience building pipelines from scratch
• Experience working in high-volume or fast-scaling recruiting environments strongly preferred
• Bilingual English/Spanish required
• Highly organized, detail-oriented, and able to manage competing priorities
• Proactive, results-driven, and comfortable operating with a high level of accountability

Requirements

• Computer:
• Windows:
• Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores
• 16 GB RAM
• 256 GB SSD
• Mac:
• macOS 11 (Big Sur+), Apple M1 or Intel i5
• 8 GB RAM
• 256 GB SSD
• Internet:
• Connection: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable
• Internet Speed:
• 30 Mbps download
• 15 Mbps upload
• Latency (Ping): Under 100ms
• USB noise-cancelling headset
• Webcam for daily meetings