[Hiring] Talent Coordinator @GR8 Deal Two

Role Description

The Learning & Development Coordinator provides administrative and operational support for the firm’s training, continuing professional education (CPE), and new hire onboarding programs. This role is responsible for maintaining accurate records, coordinating virtual learning activities, supporting facilitators and participants, and helping ensure that programs are delivered smoothly across the firm. The position requires strong attention to detail, responsiveness, and the ability to work effectively with colleagues in different locations and time zones.

• Enter, update, and track employee training enrollments, completion checklists, attendance, and distribution of learning materials.
• Review attendance and supporting documentation, process and issue CPE credit for internal and external participants in accordance with established procedures, and maintain complete and accurate training records.
• Coordinate program schedules and logistics for internal facilitators and external training providers.
• Create and manage virtual training sessions using Microsoft Teams, Zoom, and other designated learning technology platforms.
• Prepare remote training environments, materials, participant communications, attendance tools, and facilitator resources before each program.
• Coordinate remote new hire onboarding activities for all departments across the firm, including scheduling sessions, tracking required steps, distributing materials, and following up on outstanding items.
• Respond to routine questions from employees, facilitators, and external participants in a timely, professional, and service-oriented manner.
• Maintain organized electronic files and protect confidential employee, onboarding, and training information.
• Identify process gaps and recommend practical improvements that increase accuracy, consistency, and efficiency.

Qualifications

• Bachelor’s degree equivalent or relevant post-secondary education in human resources, business administration, education, communications, or a related field preferred.
• Prior experience in training coordination, learning administration, human resources, onboarding, event coordination, or a similar administrative role preferred.
• Strong written and spoken English communication skills.
• Excellent organization, follow-through, accuracy, and attention to detail.
• Ability to manage multiple deadlines, follow documented procedures, and work independently in a remote environment.
• Proficiency with Microsoft 365, especially Outlook, Excel, Word, and Teams; experience with Zoom and learning management or HR systems is helpful.

Requirements

• Maintain agreed-upon working hours that provide sufficient overlap with the firm’s U.S. business hours for live training, onboarding, and team collaboration.
• Attend virtual meetings and programs on camera when appropriate and remain available during scheduled working hours.
• Follow firm policies, information-security requirements, documentation standards, and escalation procedures.
• WFH TECHNICAL REQUIREMENTS:
• Minimum Internet Speed: 50-100 Mbps
• Dedicated Home Office Area: Private, quiet workspace
• Business Continuity Plan: Power and Internet Backup is a MUST