[Hiring] Talent Acquisition Coordinator @Epoch AI

Role Description

Epoch AI is looking for a Talent Acquisition Coordinator to keep our hiring accurate, organized, and responsive as we grow.

We are looking for a Talent Acquisition Coordinator to own the administrative and data backbone of hiring at Epoch. You will report to the Head of People and work alongside our recruiters, hiring managers, and our People Operations and Finance teams.

Epoch has grown from roughly 20 people to 70 during 2026, with staff employed across North and South America and Europe. That pace produces a large volume of candidates, interviews, work tests, and records, and the quality of our hiring decisions depends on that volume being handled carefully. Much of your first year will go to making our applicant tracking system reliable, our reporting usable, and our candidate experience consistent.

• Data hygiene and reporting in our applicant tracking system
• Candidate communications
• Administration of work tests and skills assessments
• Administrative support to recruiters as needed
• Opportunity to take on application review and talent sourcing
• Support the People Operations team as the organization's needs shift

Qualifications

• 1-3 years in a coordination, administrative, or operations role, ideally supporting hiring
• Hands-on experience working in an applicant tracking system, CRM, or similar software
• Clear, warm written communication
• Strong organization and attention to detail
• Discretion with confidential candidate and employee information
• Comfort with remote work and asynchronous communication across time zones

Requirements

• Comfort with spreadsheets and basic reporting
• You find keeping data clean and current satisfying

Benefits

• Comprehensive health insurance program, including supplemental benefits specific to a local country
• Life insurance and retirement contributions plan, if applicable in your country
• Unlimited PTO with a recommend minimum of 30 days off per year
• Unlimited personal and sick leave
• Parental leave — up to 4 months of paid leave for permanent staff with at least 12 months of tenure
• A flexible and generous expense policy for equipment and productivity tools
• Other benefits as allowed at the discretion of Epoch AI’s leadership and local availability

Company Description

Epoch AI is a research institute that investigates trends in machine learning and the economic consequences of AI. Our mission is to develop a comprehensive, publicly accessible knowledge base on AI that informs policymakers, industry leaders, and society at large.