[Hiring] Recruitment Support & Executive Assistant @Hunt St

Role Description

We are seeking a highly organised and proactive Recruitment Support & Executive Assistant to provide dual support to the agency's recruitment consultants and its director. This is a full-time role that blends hands-on recruitment operations, research, sourcing, database management, and candidate coordination with executive assistance duties supporting the day-to-day running of the business. The right person will be someone who thrives in a fast-paced environment, takes ownership of their work, and is genuinely interested in both recruitment and operational support. This is a long-term opportunity with real scope for growth for the right person.

Key Responsibilities

• Recruitment Support
  • Market mapping and candidate research across fashion, retail, beauty, digital and related sectors
  • Building and maintaining talent pipelines and candidate databases
  • Using sourcing tools such as LinkedIn Recruiter, Apollo, RocketReach and Lusha to identify and map candidates
  • Updating and maintaining the ATS/CRM system (JobAdder or similar)
  • Compiling candidate spreadsheets and talent maps for consultants
  • Formatting CVs and preparing candidate profiles and shortlist presentations
  • Posting and managing vacancies across job boards
  • Supporting consultants with recruitment administration and coordination
  • Assisting with candidate mailers and database communications
  • Supporting process improvements using AI and automation tools
• Candidate Screening & Pre-Qualification
  • Conducting initial phone or video screening interviews when required
  • Assessing candidate suitability against role briefs
  • Evaluating communication skills, motivations and salary expectations
  • Preparing candidate summaries and recommendations for consultants
  • Representing the agency professionally in all candidate interactions
• Executive Assistant Support
  • Managing the director's calendar, scheduling, and meeting coordination
  • Handling email correspondence and follow-ups on behalf of the director
  • Preparing documents, reports, presentations and meeting materials
  • Coordinating internal team communications and tracking action items
  • Assisting with invoicing, reporting, and other administrative tasks
  • Managing travel arrangements and bookings when required
  • Supporting ad hoc operational and business administration tasks as directed

Qualifications

• Essential
  • Previous experience in a recruitment agency, staffing business, and EA/PA support is required.
  • Strong written and verbal English communication skills
  • High attention to detail and strong organisational ability
  • Comfortable working independently in a remote environment
  • Experience using ATS/CRM systems such as JobAdder, Bullhorn or similar
  • Strong Excel and spreadsheet skills
  • Experience using sourcing tools including LinkedIn Recruiter, Apollo, RocketReach or Lusha
  • Proven ability to manage competing priorities and deadlines
• Desirable
  • Experience supporting senior executives or directors
  • Familiarity with AI tools such as Claude, ChatGPT or workflow automation platforms
  • Exposure to the fashion, retail, beauty or lifestyle industries

Personal Attributes

• Mature, proactive and dependable
• Process-driven and highly organised
• Calm under pressure with strong follow-through
• Professionally confident when communicating with candidates and stakeholders
• Naturally curious and interested in technology and continuous improvement
• Committed to long-term growth within the business

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)