[Hiring] Recruitment Specialist @Extenteam Client Roles

Role Description

This role schedules US based job candidates’ second- and third-round interviews across a variety of positions and communicates with candidates using an established script. It is a process-execution role: you will not make hiring decisions.

Your Main Responsibilities:

• Contact candidates who have been advanced to second- and third-round interviews, following the approved call and email scripts word for word.
• Send calendar invitations to candidates and interviewers, with correct date, time, time zone, location or video link, and interview details.
• Coordinate interviewer availability and resolve scheduling conflicts, reschedules, and cancellations promptly.
• Communicate with candidates in English or Spanish, based on the candidate's preference.
• Send confirmations and reminders before each interview, and follow up on unconfirmed invitations.
• Update candidate status, notes, and interview dates in the applicant tracking system (ATS) the same day.
• Track scheduled interviews across multiple open roles (for example, leasing, maintenance, property management, and office staff).
• Route candidate questions outside the script, such as pay, offers, or role decisions, to the recruiter or hiring manager.
• Protect candidate information and follow company confidentiality and data-privacy policies.

Scope and authority

This role carries out the interview process; it does not decide outcomes. The Recruiter Specialist does not:

• Screen, evaluate, rank, or select candidates.
• Decide who advances to the next round, or who receives an offer.
• Make final hiring decisions, extend offers, or negotiate pay.
• Change the approved script or interview process without manager approval.

All candidate selection and hiring decisions are made by the hiring manager and recruiting team.

Qualifications

• College diploma or equivalent.
• 2+ years in a scheduling, administrative, customer service, or coordinator role.
• Proven ability to follow a script and written procedures consistently.
• Experience managing calendars and sending invitations in Outlook or Google Calendar.
• Clear, professional phone and email communication.

Requirements

• Bilingual in English and Spanish, spoken and written (preferred).
• Experience in recruiting coordination, HR support, or property management (preferred).
• Familiarity with an applicant tracking system (ATS) (preferred).

Skills and work environment

• Strong attention to detail: dates, times, time zones, and names are always correct.
• Organized and reliable when handling many interviews across several roles at once.
• Courteous and patient with candidates, and comfortable following a set process.
• Remote office environment with regular computer and phone use.

Technical Requirements

• Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port).
• i5 11th Gen or higher.
• Windows 11 / MacOS Catalina or higher.
• Minimum of 8 GB RAM.
• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background).
• Back-ups in case of power or internet provider interruptions.
• Good headset and webcam (preferably noise-canceling headset).

Benefits

• Competitive Salary — We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.
• Remote Work — This role is 100% remote, allowing flexibility and eliminating daily commute.
• Paid Time Off — Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.
• HMO Coverage — Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization.