[Hiring] Recruitment Operations Assistant @Hunt St

Role Description

We are looking for a proactive and detail-oriented Recruitment Resourcer & Operations Support Virtual Assistant to join our team. This is a diverse support role designed for someone who enjoys wearing multiple hats. The majority of your time will be dedicated to recruitment sourcing, talent research, and recruitment administration, while also providing operational support across HR, finance, and general business administration as needed.

You will work closely with the recruitment team to:

• Identify and engage top talent
• Maintain recruitment databases
• Conduct market and client research
• Support day-to-day business operations
• Provide backup support to the Finance Manager for payroll and invoicing during periods of leave or increased workload

Key Responsibilities

• Source, identify, and engage high-quality candidates using LinkedIn Recruiter, CRM databases, job boards, and other sourcing channels.
• Conduct database searches, talent mapping, market mapping, and client mapping to support recruitment campaigns.
• Build and maintain talent pipelines for current and future hiring needs.
• Review job briefs and ask thoughtful questions to gain a clear understanding of client requirements.
• Conduct initial candidate outreach and support recruiters throughout the recruitment process.
• Maintain accurate candidate records and recruitment documentation within the CRM.
• Assist with recruitment administration and ad hoc sourcing projects to support the team.
• Assist with HR administration, internal documentation, and maintaining operational records.
• Provide backup support for invoicing and payroll following training from the Finance Manager.
• Support general administrative and operational tasks as required.

Qualifications

• Previous experience in recruitment, recruitment coordination, recruitment resourcing, recruitment administration or a similar administrative support role.
• Experience working within a recruitment agency or recruitment business is highly preferred.
• Candidates from larger recruitment agencies or similar operational support environments are encouraged to apply.
• Previous recruitment experience within insurance, financial services, or management consulting industries is highly preferred.
• Experience using CRM systems to search, manage, and maintain candidate databases.
• Experience using LinkedIn Recruiter or similar sourcing platforms.
• Experience using JobAdder is highly advantageous.
• Ability to conduct client mapping, market mapping, and recruitment research.
• Comfortable interpreting job briefs and asking thoughtful questions to clarify hiring requirements.
• Strong understanding of recruitment processes and candidate management.
• Excellent administrative and organisational skills.
• Ability to support payroll and invoicing functions following training.
• Comfortable working with internal documentation, records, and business processes.
• High level of accuracy when handling administrative and finance-related tasks.

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)