[Hiring] Recruitment Administrator @Mace

Role Description

We are looking for a detail focused and organised Recruitment Administrator to support recruitment delivery across Mace’s four global hubs. This role plays a key part in ensuring recruitment activity runs smoothly and efficiently, providing essential administrative support across the end to end hiring process.

Working remotely, you will be an integral and highly engaged part of the team. This role focuses on:

• Candidate administration
• Interview coordination
• System upkeep
• First line support for applicants and hiring managers

You’ll be responsible for:

• Providing support to recruitment managers, responding to routine queries via email and recruitment systems, sharing status updates, offering basic process guidance and escalating issues to recruiters where appropriate.
• Maintaining accurate and up to date data across recruitment systems and tools to support reporting, governance and audit requirements.
• Creating, maintaining and administering project and programme trackers, ensuring recruitment activity, actions, milestones and status updates are accurately recorded.
• Coordinating interview scheduling, including diary management, room bookings and preparation of interview documentation.
• Creating, posting and updating job adverts across agreed platforms using approved templates.
• Assisting with the administration of inclusive recruitment initiatives and campaigns.
• Supporting the collection and maintenance of diversity and inclusion data within recruitment systems.
• Monitoring internal applicants by tracking applications and outcomes within recruitment systems.
• Providing administrative support to employee referral campaigns.
• Working as part of a global support service team, delivering consistent recruitment administration support across time zones.

Qualifications

• Digitally confident and highly organised.
• Capable of using recruitment systems such as Oracle, Taleo, CRM, ATS, Excel, SharePoint and Power BI reporting tools.
• Strong understanding of data accuracy, compliance and quality.
• Excellent written and spoken English skills.
• Ability to build trusted working relationships.
• Comfortable working across different time zones.

Requirements

• High accuracy and data quality across recruitment systems and trackers.
• Efficient coordination of recruitment activity and interview scheduling.
• Clear, professional communication with applicants, hiring managers and global teams.
• Ability to manage changing priorities in a fast-paced environment.
• Effective stakeholder management, including escalation and collaboration.
• Lateral thinking and problem-solving skills with the confidence to take action.

Benefits

• Flexible and hybrid working options available.
• Inclusive employer welcoming interest from a diverse range of candidates.