[Hiring] Recruiting Operations Specialist @CookUnity

Role Description

Great hiring depends on thoughtful coordination, reliable systems, and clear processes. As a Recruiting Operations Specialist, you'll own the day-to-day workflows that keep hiring moving at CookUnity, from interview scheduling and reference-check coordination to recruiting systems, data, and reporting.

Reporting to the Senior Manager of Talent Acquisition, you'll partner with recruiters, hiring managers, and People Operations across regions. You'll balance hands-on execution with practical improvements that reduce manual work, strengthen data quality, and create a smooth experience for candidates and hiring teams. This is an opportunity for someone who enjoys both getting the details right and finding better ways to work.

Responsibilities:

• Own interview scheduling and logistics across departments and time zones, including executive interviews, case presentations, rescheduling, preparation materials, and timely candidate communication.
• Manage the reference-check workflow, from collecting contact details and coordinating outreach, calls, and forms to tracking completion and documenting feedback in partnership with recruiters.
• Manage recruiting administration, including requisition setup, job postings, approval tracking, offer documentation, and handoffs to People Operations.
• Own day-to-day administration of Greenhouse ATS and support related recruiting tools, maintaining interview plans, scorecards, templates, and permissions, and troubleshooting issues.
• Keep recruiting data accurate and consistent through regular audits, clear standards, and timely resolution of data-quality issues.
• Maintain recurring pipeline and CRM reports, surface bottlenecks and missing feedback, and turn findings into practical recommendations.
• Improve workflows and handoffs, and use automation and AI thoughtfully to reduce repetitive work, testing changes and reviewing outputs carefully.
• Create clear documentation and training materials, help hiring teams adopt consistent processes, and partner on cross-functional operational improvements.
• Handle sensitive candidate and employee information with discretion and in accordance with applicable data-protection requirements.

Qualifications

• 4+ years of experience in recruiting operations or coordination, with demonstrated ownership of workflows and process improvements in a fast-paced environment.
• Experience supporting multiple recruiters and managing complex interview schedules across teams and time zones.
• Strong hands-on ATS experience, including workflow configuration, data management, and reporting; Greenhouse experience is strongly preferred.
• Strong spreadsheet and reporting skills, with the ability to spot inconsistencies, identify patterns, and explain what the data means.
• A track record of improving processes, documenting workflows, and helping stakeholders adopt new ways of working.
• Excellent organization, attention to detail, and follow-through, with the judgment to prioritize competing requests and resolve issues independently.
• Excellent written and verbal communication skills in English and Spanish, and a thoughtful approach to candidate and stakeholder relationships.
• Comfort with hands-on administrative work, curiosity about automation and AI, and discretion when handling confidential information.

Requirements

• Experience with Gem or recruiting CRM workflows, LinkedIn Recruiter, Canditech, or scheduling platforms.
• Experience building dashboards or recurring reports in Google Sheets or business-intelligence tools.
• Practical experience with no-code automation, system integrations, or AI-assisted workflows.
• Experience in a startup or scaleup with a lean, global Talent Acquisition team.

Benefits

• 💸 Get paid in USD
• 🗺 Work remotely: design the life that you want
• ⛱ Enjoy 15 days of vacation each year from the start date
• 🎄 16 fully paid Argentine holidays
• 🩺 Healthcare Benefit: Monthly stipend to use with your preferred healthcare provider
• 🗓️ 5-year Sabbatical: After 5 years with CookUnity, you get a 4-week paid sabbatical
• 🐣 Paid Family Leave
• 🕯 Compassionate Leave: 3-5 days each time the need arises
• 🧘🏽‍♀️ Customize the benefits that suit your needs! Access a range of perks tailored to you, including learning opportunities, wellness memberships, delivery apps, and more through our comprehensive benefits platform
• 🤖 AI-forward workplace: enterprise access to ChatGPT and Claude to help you work smarter and grow faster.
• 🧑‍🏫 Personalized English coach