[Hiring] People Operations Specialist @Pennylane SAS

Role Description

We're looking for an experienced People Operations Specialist to join a team that moves fast, thinks strategically, and genuinely cares about the employee experience. You'll be part of a structured yet agile People Operations team, working alongside Mathilde - our Head of People Operations and Ilham - your People Operations Manager, with 6 specialists each owning a dedicated scope, yours will cover Tech/Product/Data across Europe. In this role, your solid grounding in HR operations and your ability to build robust reporting frameworks and automate administrative processes will be essential levers to support Pennylane's continued growth.

Main responsibilities

• People operations partnering & employee lifecycle:
  • Be the go-to HR contact for a segment of the 600 Tech, Data, and Product employees working across 23 countries.
  • Own the full employee journey: onboarding, offboarding, contracts, amendments, certificates, absences, end to end and with a high standard of quality.
  • Build trusted relationships with employees and managers, and be genuinely responsive and helpful.
• Payroll & benefits:
  • Prepare and transmit payroll variables with precision and reliability.
  • Monitor employee benefits (health insurance, pension, meal vouchers) and ensure employees get the most out of them.
• Process improvement & automation:
  • Ensure data integrity and accuracy within our Workday HRIS.
  • Spot inefficiencies, build solutions, whether that's a smarter Notion page, a better workflow, or a fully automated process.
  • Lead or co-lead the digitalization of HR tools and contribute to a more scalable PeopleOps infrastructure.
• Strategic & cross-functional projects:
  • Get involved in projects that go beyond your daily scope: D&I initiatives, EVP, HR tool rollouts.
  • Bring structure, documentation, and operational rigor to everything you touch.
• Compliance & regulatory monitoring:
  • Stay on top of labor law and ensure the company remains compliant.
  • Keep operational documentation sharp and up to date (onboarding booklet, Notion pages, charters, guides).

Qualifications

• Solid experience as a People Ops Specialist gained within a fast-growing company or startup environment.
• Comfortable working independently, with a proven ability to juggle multiple priorities and stay effective in a fast-paced, ever-changing context.
• Proficient in Workday and genuinely curious about how AI & automation can make People Ops smarter.
• Fully fluent in French and English.

Requirements

• Partner closely on a daily basis with several HRBPs, working hand in hand to support your scope of responsibilities.
• Thrive in environments where things move fast and where embracing change is part of the job.

Benefits

• 25 vacation days paid by Pennylane.
• Competitive compensation package.
• Company shares to enjoy a piece of the success story you're building with us.
• Budget to turn your home into a more comfortable workspace, as well as a monthly allowance to work from a coworking space.
• Access to 8000 fitness spaces in Europe and more than 300 activities related to wellness through our partner Gymlib.
• Latest Apple equipment.
• Remote work options from your country of residence within a maximum time difference of two hours from the CET time zone.
• Regular company events such as Tech Days and annual company seminars.