[Hiring] People & Culture Coordinator @Finit

Role Description

The coordinator supports the People & Culture (P&C) team by administering Finit's Human Resources Information Systems (HRIS), ensuring data integrity, system accuracy, and seamless people operations. This role serves as a systems partner across Payroll and Benefits assisting with accurate employee data and supporting compliant, efficient, and scalable HR processes.

With a strong focus on HRIS administration, reporting, system workflows, and data governance, this role ensures that people data is reliable, secure, and actionable.

Responsibilities:

• HRIS & Employee Data Administration:
  • Serve as an administrator of Finit's HRIS/HCM system, ensuring accurate and timely maintenance of employee records across the full employee lifecycle, as directed by the Benefit Specialist (new hires, status changes, leaves, promotions, terminations).
  • Validate and audit employee data to maintain data integrity, reporting accuracy, and compliance standards.
  • Update system workflows, documentation, and reporting tools to support payroll, benefits, and employee processes.
  • Generate and distribute HRIS reports to support payroll processing, recognition tracking, external reporting, compliance reporting, and leadership insights.
  • Assist with document storage and retention, including background checks and employee documentation within approved systems.
  • Partner with Payroll & Benefits to ensure seamless data flow between systems and accurate downstream processing.
• Payroll & Benefits Support:
  • Support the Benefits Specialist by gathering, reviewing, and validating employee information related to payroll and benefits changes.
  • Maintain tracking tools (Smartsheet and related platforms) to support payroll and benefits processes.
  • Review time and expense submissions for non-billable charges and coordinate approvals for part-time employee hours.
  • Assist with COBRA administration, benefit notices, compliance reporting, and employee benefits inquiries.
  • Ensure smooth administration of employee participation programs, including Make Life Easier Perk tracking and validation.
• Employee Relations & Performance Process Support:
  • Assist the Employee Relations Lead to support ongoing employee relations initiatives and projects.
  • Support LMS administration (Litmos/LearnIt), including user setup, onboarding assignments, troubleshooting, and reporting.
  • Prepare separation documentation and support offboarding processes with professionalism and discretion.
• Onboarding & Lifecycle Coordination:
  • Support pre-hire communication and onboarding logistics, ensuring documentation, systems, and materials are prepared and accurate.
  • Serve as a backup coordinator for new hire orientation and onboarding activities.
  • Coordinate background checks and onboarding compliance requirements as needed.
• Internal Communications & Engagement:
  • Support People & Culture in drafting and distributing internal communications and engagement updates.
  • Provide secondary support for internal announcements, events, and engagement initiatives.
  • Assist with coordination of communication logistics for company-wide meetings and engagement activities.
• Data Tracking Reporting & Culture Support:
  • Assist with People & Culture tracking files and dashboards, ensuring information remains current and accurate.
  • Provide backup support for PTO tracking and approval documentation.
  • Collect and organize data for external award submissions and internal reporting.
  • Support employee engagement initiatives, DE&I programs, volunteerism efforts, and appreciation events.
• General Support:
  • Provide administrative and project coordination support for broader People & Culture initiatives.
  • Serve as a reliable and trusted point of contact for employee inquiries, handling sensitive information with professionalism and confidentiality.
  • Build strong cross-functional relationships to support a positive and people-first employee experience.

Qualifications

• Bachelor's Degree in Human Resources, Business, Communications, or related field (or equivalent experience).
• 1–2 years of HR, People Operations, or employee relations support experience preferred.
• HR certification (PHR, SHRM‑CP) preferred but not required.

Requirements

• Ability to manage confidential and sensitive information with discretion.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite particularly Excel, Smartsheet, and general HR technology.
• Strong attention to detail and follow-through.

Benefits

• 100% premium paid by Employer for Employee level coverage.
• Excellent healthcare and Rx plans start on the first day of employment.
• Employer contributions to an HSA up to $3,600.
• Dental and vision plans with nationwide network.
• Company-paid life and AD&D plans.
• Company-paid short-term and long-term disability plans.
• Salary continuation during disability up to 6 months.
• 401(k) retirement plan with immediate vesting for employer match contribution.
• Traditional and ROTH 401(k) with 28 fund options to select and invest.
• Flexible Spending Account (FSA) eligibility with no waiting period.
• Carryforward unused FSA balance up to IRS max.
• "Make Life Easier" Perk for personal eligible expenses.
• Monthly Connectivity Allowance.
• Annual Peripheral Expense Allowance.
• Paid 3-month sabbatical after 10 years of employment.
• Paid 12-week parental leave.
• Paid 11 Holidays.
• Flexible PTO/Vacation.
• ESOP allocation.