[Hiring] People Coordinator @TopDog Law

Role Description

In this role, you will be responsible for:

• Manage full-cycle recruiting administration for high-volume, entry-level roles, sourcing, screening, scheduling, and offers
• Create and manage job requisitions for Recruitment Team across internal systems and external job boards
• Draft accurate offer letters for Recruitment Team and manage background check processes from initiation through completion
• Assist with onboarding support and ad hoc People team needs, including drafting promotional offer letters, compensation change notifications, and other employee communications
• Coordinate new hire onboarding logistics: IT setup, orientation scheduling, and documentation
• Serve as the point of contact for new hires during pre-boarding, ensuring a seamless day-one experience
• Support employer branding efforts through job postings, social content, and candidate-facing materials using Canva and other marketing tools
• Maintain organized ATS records and report on key recruiting metrics (time-to-fill, pipeline health, offer acceptance)
• Partner with the People team on process improvements, documentation, and ad hoc coordination
• Identifying opportunities to improve systems, processes, or outcomes—not just following existing playbooks

Qualifications

• 3+ years of experience in a Recruiting, HR, or People Operations/Coordinator role
• Canva or design tool proficiency for creating branding and recruitment materials
• Exceptional attention to detail and strong organizational skills
• Clear, professional written and verbal communication
• Ability to handle confidential information with discretion
• Comfortable managing multiple priorities in a fast-paced environment
• Strong communication skills, written and verbal
• Ability to think critically, prioritize effectively, and execute with speed

Requirements

• Applicant Tracking System (ATS) experience (Rippling or similar)
• Familiarity with background check platforms (Checkr or similar)
• Experience in a fast-growing or high-volume environment
• Comfort with ambiguity and evolving systems
• Experience in legal, professional services, or client-centric organizations

Benefits

• Real growth: As the firm grows, so do opportunities for advancement and leadership
• High standards, real support: Clear expectations, coaching, and accountability
• Culture that matters: Trust, respect, speed, and integrity, without sacrificing humanity
• Meaningful work: Helping people through some of the hardest moments of their lives