[Hiring] People and Culture Coordinator @National Kidney Foundation

Role Description

The People and Culture Coordinator provides administrative and operational support to the People and Culture team across the employee lifecycle. This role assists with recruitment, onboarding, benefits administration, employee communications, operations, and special projects while helping foster a positive employee experience. The Coordinator serves as a key resource for employees and helps ensure the efficient delivery of People and Culture programs and services.

• Generate and distribute standard reports, including employee census, company property, new hire, and other workforce reports
• Support full-cycle recruitment activities, including posting job openings, coordinating interviews, communicating with candidates, and initiating background checks
• Assist with new hire onboarding and orientation to help ensure a positive employee experience
• Coordinate meetings, conference calls, webinars, and other team activities, as requested
• Record meeting minutes and document key decisions and action items
• Support benefits administration by coordinating with benefit and retirement plan vendors and helping ensure employees receive timely and accurate information
• Assist in the maintenance of the organizational chart and publish updates to Kidney Hub
• Prepare routine Human Resources correspondence, including offer letters, employment verification requests, background and reference checks, and other employment-related documentation, as requested
• Assist in processing department check requests, agreements, invoices, and credit card expense reports in accordance with organizational policies
• Maintain accurate employee records and ensure personnel documentation is properly filed and uploaded into ADP Workforce Now
• Assist in responding to employee inquiries through the shared People and Culture inbox, providing timely, professional, and customer-focused support
• Assist in coordinating employee engagement activities, recognition programs, and other People and Culture initiatives
• Support special projects and departmental initiatives as assigned
• Perform other duties as assigned

Qualifications

• Bachelor’s Degree from an accredited college or university
• Minimum of two to three (2–3) years of related People and Culture experience
• Strong organizational, time management, and prioritization skills with the ability to manage multiple assignments and deadlines
• Excellent verbal, written, interpersonal, and customer service skills
• Strong attention to detail and commitment to accuracy
• Proficiency in Microsoft Office Suite; experience with ADP Workforce Now or similar Human Resources Information Systems (HRIS) preferred
• Ability to exercise sound judgment and maintain strict confidentiality when handling sensitive employee information
• Ability to build and maintain positive working relationships with employees at all levels of the organization
• Knowledge of human resources principles, employment practices, and applicable employment laws is preferred
• Demonstrated ability to work independently as well as collaboratively in a fast-paced environment

Competencies

• Accountability: Takes ownership of actions, decisions and results, ensuring high standards of performance and transparency
• Collaboration: Collaborates effectively with peers and stakeholders, contributing to shared team goals. Demonstrates openness to feedback and is willing to work across teams to achieve NKF’s mission
• Cultural Humility: Fosters a team environment that values humility, continuous learning, and respect for diverse cultures. Ensures team members are equipped to interact with individuals from varied backgrounds with sensitivity
• Operational Excellence: Implements process improvements across teams, driving productivity gains
• Resource Stewardship: Manages resources responsibly, balancing cost, quality, and sustainability to maximize impact
• Stakeholder Engagement: Supports NKF’s mission by coordinating the efforts of volunteers, partners, and stakeholders. Engages in project management activities to ensure smooth execution of initiatives and builds relationships that strengthen NKF’s impact in the community

Working Conditions

• Must have unimpeachable integrity and trustworthiness while possessing a high degree of tact, discretion, and professionalism.
• Verbal and written communication skills will be used daily.
• Maintain effectiveness under pressure.
• Competency in use of a telephone, fax machine, computer, photocopier, and other standard office equipment.
• Flexible to work evenings and weekends as needed.

Equal Employment Opportunity

At the National Kidney Foundation diversity, inclusion, and equal opportunity applies to both our Equal opportunity employer-vets/disabled. NKF is a merit-based employer.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be considered an exhaustive list of all responsibilities, duties and skills required.