[Hiring] Payroll, Benefits & Expenses Coordinator @Tobii Dynavox

Role Description

The Payroll, Benefits & Expenses Coordinator will play a crucial role in our Global Compensation & Benefit Team, being the combination of our C&B and payroll to support the global C&B agenda. In this role you will be a part of our work to drive and ensure Tobii Dynavox’s comprehensive compensation offer with the aim of attracting, motivating, and retaining talent.

As a Payroll, Benefits & Expenses Coordinator, you will be responsible for:

• Payroll and Benefits:
  • Enroll new employees in benefit programs to provide a smooth and welcoming onboarding experience.
  • Manage the termination of employee benefits across various platforms, including all plans and COBRA processing.
  • Prepare and reconcile manual entries for leaves of absence with state benefit sites.
  • Ensure benefit elections, such as HSA and FSA contributions, are submitted accurately with each payroll cycle.
• Expenses and Audit Support:
  • Submit benefit-related expenses to Accounts Payable (A/P) for approval.
  • Provide data and documentation to support audits, ensuring compliance and transparency.
• Data Accuracy and Compliance:
  • Conduct audits of payroll records during processing and as requested to ensure accuracy and compliance.
  • Reconcile payroll data with quarterly tax filings to maintain financial integrity.
  • Update tax codes in the payroll system and configure new state and local tax authorities as required.
  • Validate and maintain accurate, reliable data across systems.
• Team collaboration:
  • Actively participate in Compensation and Benefit Team projects, driving innovation and improvements.
  • Perform various other tasks as assigned, demonstrating flexibility and commitment.

Qualifications

• Bachelor's degree or 1-2 years equivalent work experience in payroll, benefits & expenses or a related field.
• Experience with US-based pension and benefits programs strongly preferred.
• Knowledge of compliance and regulatory requirements related to compensation and benefits preferred.
• Knowledge of industry best practices and trends.
• Hands-on experience processing payroll or benefits with Workday or ADP Workforce Now and other related HR information systems.
• Efficiently handle multiple tasks and meet time-sensitive deadlines.
• Communication and interpersonal skills, with the ability to present data in a clear and concise manner.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and other relevant software.
• Strong analytical and problem-solving skills.
• Excellent data analysis and interpretation skills.
• Ability to work independently and as part of a team.
• Organizational skills, with an ability to prioritize important projects.

Benefits

• Flexible work culture that supports both professional growth and personal commitments.
• Opportunities for ongoing learning and development.

Company Description

Tobii Dynavox is on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions, we empower our customers to express themselves, connect with the world, and live richer lives.

We believe diversity not only enriches our workplace culture, but also gives us a strategic advantage. Working with people from a variety of backgrounds and perspectives helps us all become better communicators, better problem solvers, and better human beings. Our differences make us stronger.

Tobii Dynavox values equality of opportunity, human dignity, and racial/ethnic and cultural diversity. Tobii Dynavox does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, veteran status, ancestry, or national or ethnic origin.

Equal Opportunity Employer/AA Women/Minorities/Veterans/Disabled