[Hiring] Operations & HR Assistant @Fusion Consulting

Role Description

We are seeking a versatile Back-Office Assistant to manage our operational functions and HR administrative lifecycle. This role is the central point of contact for our employees in Spain and our stakeholders in Switzerland or abroad. You will ensure that our people-related processes and office operations are executed with precision, compliance, and efficiency.

Key Responsibilities

• Administration & People Operations
  • Employee Lifecycle: Coordinate administrative onboarding and offboarding activities, ensuring all documentation and equipment are ready for new hires, particularly for our Swiss and international operations.
  • Documentation & Contracts: Create, manage, and archive employment contracts, corporate records, and internal legal documentation with high confidentiality.
  • Global Workflows: Contribute to global HR administrative processes, helping to refine workflows and support office establishment or closure initiatives.
• Back-Office & Resources Management
  • Asset Coordination: Manage company resources, including mobile phone subscriptions, corporate equipment (laptops/tech), and the company car fleet, ensuring all related admin is up to date.
  • Procurement & Finance: Lead procurement and inventory control for the office. Manage purchase orders and assist with finance administration tasks.
  • Office Operations: Ensure smooth daily operations, managing the office supplies, meetings and general administrative needs.
• International Liaison
  • Stakeholder Management: Act as a bridge between internal teams and external partners, specifically collaborating with legal counsel in Switzerland on international and cross-country matters.
  • Correspondence: Handle operational internal and external correspondence in a professional, international environment.

Qualifications

• 3+ years in Office Administration, People Operations, or a high-level Back Office role within an international setting.
• Comfortable handling legal/contractual language and maintaining organized corporate records.
• Strong command of Office 365. Experience with ERP or further IT tools is highly valued.
• Discretion is paramount. You should have excellent communication skills, a "people-first" attitude, and the ability to manage complex cross-border logistics.
• Spanish (Native/Bilingual) & English (Professional/Full Working Proficiency).

Benefits

• Flexibility & Balance:
  • Work from Anywhere: Enjoy up to 25 days per year of remote work from any global location.
  • Recharge Freely: Take the time you need with flexible time off—beyond standard holiday allowances.
  • Connect as a Team: Use your team’s integration budget to meet, collaborate, and bond.
  • Celebrate Your Birthday: Receive a special gift from Fusion on your birthday.
• Growth & Development:
  • Invest in Your Learning: Access CHF 1,500 annually for professional development.
  • Grow Your Skills: Join regular workshops and trainings to strengthen technical and soft skills.
  • Advance Continuously: Build the mindset, confidence, and capabilities to grow your career on your terms.
  • Shape an Inclusive Culture: Thrive in a workplace where your individuality is valued, and your voice drives meaningful change.
• Recognition & Reward:
  • Earn What You’re Worth: Receive a competitive salary and benefits package that reflects your impact.
  • Refer Talent: Get rewarded for recommending new hires through our referral program.
  • Stay Rewarded: Access loyalty-based benefits starting from your third year via the Unity Scheme.
• Global Mobility & Local Support:
  • Relocate with Ease: Receive financial assistance when moving for work.
  • Navigate Global Moves: Get help with visas, permits, and international assignments.
  • Benefit Locally: Enjoy perks tailored to your country of residence.
  • Collaborate Globally: Work in a diverse, inclusive culture where global teamwork drives success.

Company Description

Swiss Delivery Excellence: Transforming Life Science Consulting Worldwide. Fusion Consulting is a globally leading Business and IT boutique consultancy specialized in the Life Sciences industry, partnering with leading companies in pharma, healthcare, and animal health. With over 450 employees and 25 offices worldwide, our mission is to revolutionize our clients' business transformation challenges and set new industry standards through innovative solutions.