[Hiring] Human Resources Coordinator @Virtual Staff 365

Role Description

They are now seeking to hire a Human Resources (HR) Coordinator to support the delivery of national business objectives by managing end-to-end HR support, operations, and compliance. This critical role ensures the organisation possesses the necessary workforce capacity and administrative capability while maintaining smooth onboarding and recruitment experiences.

Job Responsibilities

• HR Operations & Compliance
  • Ensure all pre-employment compliance requirements are completed, including right-to-work verification, visa documentation, and associated employment checks.
  • Maintain accurate and up-to-date employee records across HR and operational systems to ensure data integrity.
  • Conduct regular audits of HR records and employment documentation to ensure ongoing regulatory compliance.
  • Prepare and review work eligibility and visa status reports to maintain audit readiness.
  • Manage and maintain employee data in SimPro, ensuring information aligns perfectly with Employment Hero.
  • Archive terminated employees appropriately within operational systems.
• HR Support & Employee Management
  • Assist managers with the preparation of employment contracts and overall onboarding setup.
  • Provide general advice and guidance to the business on human resource matters.
  • Collect, monitor, and file WorkCover notifications, Certificates of Capacity, and follow up with managers regarding suitable duties information.
  • Prepare employment separation certificates and associated offboarding documentation in an accurate and timely manner.
• HR, Payroll & Finance Coordination
  • Support payroll processing activities, including the preparation of payroll data and payroll journal entries.
  • Provide payroll information in relation to claims, liaising with case officers and providing wage details as required.
  • Assist with annual End-of-Financial-Year updates, including updating contract templates, applying CPI increases, and tracking employee changes.
  • Regularly review and update HR processes and procedures in conjunction with the Finance and HSEQ teams to improve efficiency.
• Systems Management & Reporting
  • Follow up with employees to ensure Integrated Management System (IMS) documents, standard operating procedures (SOPs), and safe work method statements (SWMS) are acknowledged.
  • Track and report on compliance certificates and Learning Management System (LMS) training completion.
  • Maintain a monthly headcount report detailing current employee numbers by location and department.
  • Coordinate candidate recruitment steps, including shortlisting, arranging interviews, managing schedules, and responding to candidate enquiries.

Qualifications

• Minimum of 3 years of experience working in a similar HR Coordinator or HR Generalist role.
• Previous work experience within a service, logistics, manufacturing, or construction environment.
• Strong knowledge of Australian employment legislation, pre-employment compliance, and visa verification processes.
• Hands-on experience using Employment Hero or similar cloud-based HR software.
• Excellent organisation skills with the ability to manage multiple administrative and reporting tasks independently.
• High-level written and verbal English communication skills with the capability to build rapport across diverse teams.
• Strong proficiency in the Microsoft Office 365 suite.
• Ability to work autonomously and demonstrate initiative in a fast-paced environment.

Nice-to-Have Skills

• Prior formal studies or qualifications in Human Resources.
• Previous experience utilising SimPro software for workforce or project management.
• Familiarity with WorkCover claims coordination and injury management administration.

Benefits

• Permanent work-from-home set-up.
• Dayshift (Australian Eastern Standard Time business hours).
• Full-time job.
• HMO.
• Annual leave.
• Christmas Bonus equivalent to 1 month's wage (pro-rate).