[Hiring] HRIS SYSTEMS SPECIALIST @Apis Services Inc

Role Description

Are you passionate about HR technology, data integrity, and process improvement? As an HRIS Specialist, you'll play a critical role in supporting the systems that power our Human Resources and Talent Acquisition teams. In this role, you'll help maintain and optimize HR and recruiting technologies, support system users, provide meaningful workforce insights, and ensure data accuracy across the employee lifecycle. Your work directly supports organizational efficiency and helps create a better experience for employees, candidates, and leaders.

What You'll Do

• HRIS Administration & System Support
  • Administer and maintain UKG Pro and other HRIS applications, ensuring employee data is accurate, complete, secure, and current.
  • Support system configuration, maintenance, upgrades, testing, and enhancements.
  • Perform routine audits and data-quality reviews to identify and resolve discrepancies.
  • Assist with data migration, interfaces, and integrations between HRIS, recruiting platforms, and other organizational systems.
  • Support system security and role-based access while ensuring compliance with established privacy and security standards.
• Recruiting Systems Management
  • Manage and support recruiting platforms, including Indeed, ADP Recruiting, and the UKG Recruiting module.
  • Maintain recruiting workflows, job posting configurations, integrations, and user access.
  • Partner with Talent Acquisition and HR teams to improve recruiting processes and system efficiency.
  • Support accurate data flow from recruiting through onboarding.
  • Coordinate with vendors to troubleshoot issues and support system enhancements.
• Reporting & Analytics
  • Generate, validate, and analyze HR and recruiting reports.
  • Provide insights on workforce trends, turnover, recruiting activity, and key performance metrics.
  • Support leadership with reporting and data needed for strategic decision-making.
  • Assist with ad hoc reporting requests and special projects.
  • Maintain high standards of reporting accuracy and data integrity.
• User Support & Problem Resolution
  • Serve as a point of contact for HRIS and recruiting system support.
  • Troubleshoot system issues and respond to user questions.
  • Process, prioritize, track, and resolve support tickets through Halo.
  • Document issues, resolutions, and support requests accurately.
  • Escalate complex issues as appropriate while ensuring timely follow-up.
• Process Improvement & Documentation
  • Create and maintain process documentation, system procedures, and training materials.
  • Collaborate with HR and Talent Acquisition teams to identify opportunities for automation and process improvement.
  • Support user training and system adoption initiatives.
  • Stay informed on HR technology trends and recommend enhancements when appropriate.

Qualifications

• Minimum of three years of experience in HRIS administration, HR technology, recruiting systems, or a related role.
• Hands-on experience administering or supporting UKG Pro.
• Experience supporting recruiting platforms such as Indeed, ADP Recruiting, and UKG Recruiting.
• Knowledge of HRIS configuration, reporting, testing, integrations, security, data maintenance, and user support.
• Strong analytical, troubleshooting, and problem-solving abilities.
• Excellent attention to detail and commitment to data accuracy.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with HR, Talent Acquisition, vendors, and other departments.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Requirements

• Experience supporting HRIS implementations, upgrades, or system enhancements.
• Experience with workforce reporting, recruiting metrics, and data analysis.
• Knowledge of HR data governance, security, and privacy best practices.
• Experience creating training materials and user documentation.
• Familiarity with support-ticket management systems.

Benefits

• Professional growth and career development.
• Continuous learning and skill development.
• Collaboration and teamwork.
• Innovation and process improvement.
• Recognizing the value each employee brings.
• Supporting a mission-driven culture where your work has purpose.

Work Environment

This position is fully remote and requires prolonged periods of sitting, computer use, data entry, virtual meetings, and keyboard work. Occasional travel may be required for training, meetings, or departmental initiatives.