[Hiring] HR Onboarding Specialist @JerseySTEM, Inc.

Role Description

This is a pro-bono unpaid position. JerseySTEM is looking for talented professionals across our departments to commit time and energy as long-term engagement for our mission to provide STEM education to underrepresented middle school girls. The HR Onboarding Specialist will play a critical role in ensuring a welcoming and supportive onboarding experience for new volunteers and staff members. This position is ideal for someone passionate about making a difference in a nonprofit environment, providing a positive and seamless transition for new team members as they join the organization.

• Manage and coordinate the onboarding process for new volunteers and staff members, from acceptance to their start date.
• Prepare and distribute onboarding materials, including welcome packets, organizational policies, and mission information.
• Schedule and conduct onboarding sessions, including orientation and training on the organization's mission, values, and procedures.
• Collect and process all necessary documentation, including volunteer agreements, background checks, and any relevant certifications.
• Ensure compliance with all local, state, and federal regulations related to volunteer management.
• Maintain accurate and up-to-date volunteer and staff records in the HRIS system.
• Act as the primary point of contact for new volunteers and staff during the onboarding process.
• Address any questions or concerns that new team members may have regarding their role or the organization.
• Facilitate communication between new volunteers/staff and their respective teams and managers.
• Work closely with program managers and department heads to understand the specific onboarding needs of each role.
• Coordinate with IT, facilities, and other departments to ensure that all necessary equipment and resources are available for new volunteers/staff on their first day.
• Assist in the development and improvement of onboarding materials and processes.
• Monitor and evaluate the effectiveness of the onboarding process.
• Gather feedback from new volunteers/staff and make recommendations for process improvements.
• Stay informed about best practices in nonprofit onboarding and volunteer engagement.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred but not required.
• Experience in HR, onboarding, or volunteer coordination is a plus.
• Previous experience and knowledge with Enboarder will be highly appreciated.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in HRIS systems and Microsoft Office Suite is an advantage.
• Passion for the nonprofit sector and the organization’s mission.

Preferred Qualifications

• Experience working in a nonprofit or volunteer-based environment.
• Familiarity with virtual onboarding processes and tools.

Working Conditions

• Flexible hours with the ability to work remotely. All work is conducted virtually.

Benefits

• Opportunity to contribute to a meaningful cause.
• Gain valuable HR and onboarding experience in a nonprofit setting.
• Networking opportunities with professionals in the nonprofit sector.

Commitment

• 6 hours per week for at least 6 months.
• Requirement to attend some meetings during the week with different HR teams involved in the process.