[Hiring] HR Administration and Payroll Coordinator @American Express Global Business Travel

Role Description

The role is about providing administrative HR support to the market including:

• Payroll processing
• Management of documentation in relation to the employee life-cycle
• Management of employment benefits
• Handling data in HR database
• Communication with employees on the Belgian market

This is a fully remote position that can be done from anywhere in Poland.

What You'll Do:

• End-to-end payroll processes, including payroll transactions processing, reporting, tax and other statutory obligations or payments
• Collaboration with Payroll Providers, Compensation & Benefits, Finance, Talent Acquisition, Public Institutions, Strategic HR
• Absence management in ADP ESS system
• Employee’s queries management via ticketing tool
• Review and respond to emails into the shared mailbox ensuring the relevant helpdesk is used for all Workday, benefits and payroll enquiries
• Organize and participate in regional new hire orientations ensuring all new hires receive necessary information and are directed to the global onboarding pages
• Maintain employee files ensuring all necessary documentation is securely filed
• Support on internal and external audits, take responsibility of quality of data and documentation
• Create the best ways of working for new processes in collaboration with the team, review and improve existing processes

Qualifications

• Minimum 1 year of experience in payroll or HR administration related position
• Excellent verbal and written communication skills in English
• Strong verbal and written communication in French (B2 as minimum)
• Exceptional problem-solving skills with passion for data integrity, process definition, and continuous learning
• Ability to deal with complex issues in collaboration with stakeholders
• Knowledge of Workday, HR systems preferred
• Proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook
• Comfortable with a high-paced environment with competing priorities
• Exceptional time management, organisational, prioritisation and follow-up skills
• Flexibility and open mind when it comes to AI and technology usage
• Vendor management, efficiency in communication with benefit’s providers

Benefits

• Flexible benefits tailored to each country starting the day you do, including health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources
• Travel perks with a choice of deals each week from major travel providers on flights, hotels, cruises, and car rentals
• Access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first
• Opportunities to connect with colleagues through global INclusion Groups to discuss challenges, obstacles, achievements, and drive company awareness and action
• And much more!