[Hiring] Freelance - Executive Assistant with Finance Experience @The People Group

Role Description

We are seeking an Executive Assistant with finance experience to support a fast-paced executive and help manage day-to-day operations. This role is ideal for a highly organized, proactive, and detail-oriented professional who can effectively manage executive support responsibilities while assisting with financial coordination and administrative operations.

The ideal candidate is tech-savvy, resourceful, and able to work independently in a dynamic environment. Responsibilities include:

• Calendar and inbox management
• Meeting coordination
• Travel arrangements
• Financial tracking and reporting support
• Vendor and expense management
• Project coordination
• Ensuring priorities and workflows stay organized

Experience supporting executives and working with financial data, budgets, or reporting is highly preferred.

Qualifications

• Proven experience supporting executives, founders, or leadership teams as an Executive Assistant, Executive Partner, or similar administrative support role.
• Experience managing calendars, scheduling meetings, coordinating travel, and handling executive communications in a fast-paced environment.
• Finance experience including expense tracking, invoice management, budgeting support, financial reporting assistance, or bookkeeping support.
• Familiarity with accounting software and financial tools such as QuickBooks, Xero, or similar platforms is preferred.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills with strong attention to detail.
• Comfortable working with technology and AI productivity tools such as ChatGPT, Claude AI, and other workflow automation platforms.
• Experience using collaboration and productivity tools such as Google Workspace, Slack, Notion, and project management systems.
• Ability to maintain confidentiality and handle sensitive business and financial information with professionalism and discretion.
• Strong problem-solving skills with the ability to work independently and proactively identify solutions.
• Experience supporting remote teams and coordinating with stakeholders across different time zones is preferred.
• Ability to adapt quickly in a startup or fast-changing environment while maintaining a high level of accuracy and accountability.
• Familiarity with fintech, AI, Web3, crypto, or emerging technology industries is a plus but not required.

Requirements

• Highly organized and detail-oriented with exceptional time management and prioritization skills.
• Proactive self-starter who can anticipate needs, take initiative, and work independently with minimal supervision.
• Strong administrative and finance support mindset with the ability to balance executive assistance and financial coordination responsibilities.
• Resourceful problem solver who can adapt quickly and find practical solutions in a fast-paced environment.
• Professional, dependable, and trustworthy with a high level of discretion when handling confidential information.
• Excellent communicator who can build positive working relationships with executives, clients, vendors, and team members.
• Tech-savvy and comfortable learning new tools, systems, and AI-powered productivity platforms.
• Adaptable and flexible with the ability to manage changing priorities and multiple deadlines.
• Strong attention to detail with a commitment to accuracy in scheduling, documentation, reporting, and financial administration.
• Growth-oriented with a willingness to learn new skills, improve processes, and embrace technology to enhance productivity.
• Positive attitude with a service-oriented approach to supporting executives and contributing to team success.
• Accountable and reliable with strong follow-through and a sense of ownership over assigned responsibilities.

Benefits

• You will be working as a contractor under The People Group company name, therefore you are not a direct employee and only work as a contractor for our business.
• The benefit of this structure means all of our clients sign contracts directly with The People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group takes care of the client service side of the function.