[Hiring] Coordinator B/C @University of Pennsylvania

Role Description

The incumbent will manage, administer and coordinate the Department of Medicine faculty academic appointments, reappointments, and promotions process, based on guidelines established by the University of Pennsylvania and the Perelman School of Medicine Office of Academic Affairs, ensuring that all policies and procedures are followed, all documents are complete and accurate, and timelines are adhered to.

Job Responsibilities

• Supports divisional faculty coordinators in all aspects of the appointment, reappointment, and promotion processes for various divisions including Cardiology, Endocrinology, Gastroenterology, General Internal Medicine, Geriatrics, Hematology/Oncology, Hospital Medicine, Infectious Diseases, Pulmonary, Renal, Rheumatology, Sleep Medicine, and Translational Medicine & Human Genetics.
• Research, preparation and vetting of extramural consultants as well as solicitation of peer references for promotion and senior rank appointments of full-time faculty.
• Works in conjunction with the Director and Associate Director with preparation of the monthly DOM COAP meetings; responsible for assembling dossier packets and setting up BOX files for committee members.
• Conducts preliminary review of Faculty Searches ensuring selected applicants have applied to appropriate advertisements and that applicants who were not selected have appropriate notations.
• Responsible for orienting/training, coaching new faculty coordinators within the DOM on the various Faculty Affairs processes.
• Responsible for managing academic appointment verification requests as received in the DOM, which may entail working with divisions to acquire sign-offs from appropriate individuals.
• Responsible for requests for access to FADS, FEDS, SharePoint, and e-RTR for onboarding of Faculty Coordinators, Division Administrators, Associate Directors, and other administrative staff as appropriate.
• Responsible for coordinating secondary appointments, reappointments, and promotions with other PSOM Departments; serves as liaison to PSOM Office of Academic Affairs.
• Support the central departmental faculty Affairs processes, including routing, review, and communication in response to appointment/reappointment and promotion documents with divisional faculty coordinators, administrators, division chiefs, and faculty candidates.
• Maintain close and frequent interaction with the DOM Division Coordinators; responsible for the final production of essential academic documents through the assembly of appointment, reappointment, and promotion dossiers; tracks progress throughout the University review process.
• Both roles will perform additional duties as assigned.

Qualifications

• Coordinator B: Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts, and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Coordinator C: Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts, and 3-5 years of experience or equivalent combination of education and experience is required.

Requirements

• Job Location: Philadelphia, Pennsylvania
• Department / School: Perelman School of Medicine
• Pay Range: $55,962.00 - $80,000.00 Annual Rate

Benefits

• Health, Life, and Flexible Spending Accounts: Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
• Tuition: Exceptional tuition benefits for employees, spouses, and dependent children.
• Retirement: Generous retirement plans including Basic, Matching, and Supplemental options.
• Time Away from Work: Substantial time away from work for personal needs.
• Long-Term Care Insurance: Coverage for long-term care services.
• Wellness and Work-life Resources: Programs and resources to support health and work-life balance.
• Professional and Personal Development: Resources for personal and professional advancement.
• University Resources: Access to a wide range of University resources and cultural activities.
• Discounts and Special Services: Deals for University faculty and staff on various goods and services.
• Flexible Work Hours: Options for non-traditional work hours and locations.
• Penn Home Ownership Services: Forgivable loan for eligible employees buying a home in West Philadelphia.
• Adoption Assistance: Reimbursement for qualified expenses related to legal adoption.