[Hiring] Bilingual Virtual Assistant Recruiter @The Ward Law Group, PL

Role Description

This is a Virtual Assistant position as an independent contractor. Paid time off and healthcare benefits are not provided.

The Virtual Assistant Recruiter will lead full-cycle hiring across the entire firm—including legal, operations, corporate functions, and contract roles (Virtual Assistants).

Schedule Requirements

• This role requires evening availability, with shifts extending until at least 10:00 PM EST.
• Consistent availability on Saturdays is necessary to effectively engage with high volumes of candidates who apply during peak times, including evenings and weekends.

As a key contributor to our growth, this role requires a recruiter who:

• Consistently delivers high-quality candidates.
• Effectively manages multiple pipelines.
• Thrives in a high-volume, metrics-driven environment with urgency and precision.

What You’ll Do:

• Own full-cycle recruiting across all areas of the firm: attorneys, legal staff, operations, corporate teams, and Virtual Assistants.
• Partner with hiring managers to align on hiring needs, priorities, and timelines.
• Develop and execute effective sourcing strategies using LinkedIn, Boolean search, and targeted outreach.
• Apply structured screening and filtering criteria to efficiently evaluate large applicant volumes and prioritize top candidates.
• Conduct recruiter screenings and present well-qualified candidates with clear summaries.
• Build and maintain strong, active pipelines across multiple role types.
• Own daily pipeline movement, ensuring no backlog and consistent candidate progression.
• Coordinate interviews, assessments, and candidate communication from start to finish.
• Ensure a seamless, professional candidate experience at every stage.
• Leverage ATS and recruiting tools to manage workflows, track candidate activity, and support efficient hiring processes.
• Track and manage recruiting metrics (pipeline health, time-to-fill, conversion rates) to drive performance and decision-making.
• Support early talent efforts, including law school outreach and intern pipelines.
• Perform additional administrative duties as assigned.

Qualifications

• 3+ years of full-cycle recruiting experience (legal or professional services preferred).
• Experience with SmartRecruiters Applicant Tracking System preferred.
• This role requires availability to work evening hours, with shifts extending until at least 10:00 PM EST.
• Must be available to work weekends, including Saturdays, to support high candidate volume during peak application times.
• Proven ability to source and hire across a wide range of roles, including attorneys, staff, and remote/contract talent.
• Strong sourcing skills and experience building pipelines from scratch.
• Experience working in high-volume or fast-scaling recruiting environments strongly preferred.
• Bilingual English/Spanish required.
• Highly organized, detail-oriented, and able to manage competing priorities.
• Proactive, results-driven, and comfortable operating with a high level of accountability.

Requirements

• Computer:
• Windows: Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores, 16 GB RAM, 256 GB SSD.
• Mac: macOS 11 (Big Sur+), Apple M1 or Intel i5, 8 GB RAM, 256 GB SSD.
• Internet:
• Connection: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable.
• Internet Speed: 30 Mbps download, 15 Mbps upload.
• Latency (Ping): Under 100ms.
• USB noise-cancelling headset.
• Webcam for daily meetings.