[Hiring] Back Office Operations & Recruiting Coordinator @MATRIX SYSTEMS & TECHNOLOGIES INC

Role Description

Matrix Systems and Technologies (MSTi) is seeking a highly organized, dependable, and self-motivated Part-Time Back Office Operations & Recruiting Coordinator to provide remote administrative, recruiting, and operational support. This position will initially be part-time, with the potential for increased hours and responsibilities as the company grows.

• Assist with managing daily business emails.
• Post job opportunities and coordinate recruitment activities.
• Maintain company records and provide general administrative support to management.
• Comfortable working independently in a remote environment.
• Manage multiple priorities efficiently and professionally.

Qualifications

• Previous experience in administrative support, recruiting coordination, office management, or business operations.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and efficiently in a remote environment.
• Proficiency in Microsoft Outlook, Word, Excel, and Teams.
• Familiarity with online job boards and recruitment platforms.
• Strong time-management skills and the ability to prioritize assignments.
• Ability to maintain confidentiality when handling business and employee information.
• Reliable internet access and the ability to communicate consistently during agreed-upon working hours.
• Dependable, proactive, and responsive to management requests.

Requirements

• Monitor, organize, and manage designated company email accounts.
• Review incoming correspondence and respond to routine business inquiries.
• Identify and escalate urgent or time-sensitive matters to management.
• Track pending emails, follow-ups, and outstanding action items.
• Draft professional emails, letters, and other business correspondence.
• Assist with scheduling meetings, coordinating appointments, and maintaining calendars.
• Maintain organized electronic files and company documentation.
• Prepare, publish, and manage job postings on LinkedIn, Indeed, and other recruiting platforms.
• Review incoming resumes and applications to identify qualified candidates.
• Conduct initial candidate outreach and preliminary screenings.
• Coordinate interviews between candidates and hiring managers.
• Maintain organized recruiting trackers and candidate databases.
• Follow up with applicants regarding interview schedules, application status, and required documentation.
• Assist with identifying candidates for IT consulting, government contracting, and professional services positions.
• Support recruiting efforts for current and upcoming contract opportunities.
• Provide ongoing administrative support to the MSTi management team.
• Assist with organizing company records, documents, contracts, and internal files.
• Maintain spreadsheets, trackers, and status reports.
• Monitor administrative deadlines and outstanding business requirements.
• Coordinate routine communication with employees, contractors, vendors, and business partners.
• Assist with employee and contractor onboarding documentation.
• Support timesheet reminders, documentation collection, and administrative follow-ups as needed.
• Assist with tracking government contracting opportunities and solicitations.
• Maintain organized proposal-related files and supporting documentation.
• Track important proposal submission dates and deadlines.
• Coordinate collection of resumes, certifications, and other required documents.
• Support administrative follow-ups associated with proposals and contract opportunities.
• Assist management with special projects and other operational tasks as assigned.
• Help improve administrative processes and internal organization.
• Provide additional recruiting, business development, and general office support as needed.
• Adapt to changing business priorities and company requirements.

Benefits

• Flexible part-time schedule based on business needs.
• Potential to increase hours as business needs expand.

Company Description

Matrix Systems and Technologies (MSTi) provides information technology consulting and professional services to support business and technology needs. MSTi is committed to delivering quality services, maintaining strong client relationships, and providing dependable solutions.

Position Growth Opportunity

This position offers an opportunity to grow alongside MSTi. While the role will initially be part-time, additional hours and expanded responsibilities may become available based on company growth, operational demands, and individual performance.