[Hiring] Associate - Talent, Finance + Operations @Vote Solar

Role Description

Vote Solar is seeking an Associate, Talent, Finance, + Operations (TFO) to manage the day-to-day finance, talent, and internal culture operations that keep Vote Solar running. Reporting to the Chief Operating Officer, this role manages the operational execution of accounts payable and receivable across both Vote Solar and Vote Solar Action Fund, maintains our HR and people-ops systems (hiring logistics, performance management, engagement surveys, etc.), and supports internal communications and culture-building across the organization. The Associate, TFO role is a strong fit for someone with prior experience in accounting or people operations, who is detail-oriented, and who can apply sound judgement to maintain accurate systems, and keep processes running smoothly.

Responsibilities

• Financial Operations + Compliance (50%)
  • Manage full-cycle accounts payable for Vote Solar and Vote Solar Action Fund: vendor setup, bill coding, and payment execution within established approval controls.
  • Manage the organization's credit card program: receipt matching, policy compliance, and monthly reconciliation.
  • Process and reconcile incoming donor and grant deposits against the donor database, ensuring revenue is accurately recorded across both entities.
  • Prepare and track funder invoicing per grant agreement terms, applying restricted/unrestricted fund coding and managing the receivable aging log.
  • Serve as the primary point of contact for day-to-day AP/AR questions from staff and vendors.
  • Support monthly account reconciliations, budget tracking, and annual audit preparation.
• Talent + People Operations (35%)
  • Support hiring logistics and maintain pipeline tracking and reporting for hiring managers and leadership.
  • Maintain personnel records and administer onboarding/offboarding documentation.
  • Administer Lattice systems, including performance management cycles and the employee engagement survey.
  • Support benefits administration and payroll-related staff requests.
  • Monitor labor law updates and support handbook and policy maintenance.
• Internal Communications + Culture (10%)
  • Draft and distribute internal newsletters; maintain Intranet (Sunray) content for the TFO team.
  • Coordinate logistics for organization-wide meetings and events, including in-person retreats and all-staff meetings.
  • Support communication of operational policies and updates at staff meetings and help gather staff feedback.
  • Coordinate staff appreciation and recognition processes.
  • Support distribution of branded materials and culture-building activities.
• Learning + Development (5%)
  • Continue personal learning and contribute to organizational work on diversity, equity, and inclusion.
  • Work to embed equity in all organizational internal practices and culture, as well as our programs.
  • Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity.

Qualifications

• ~2-4 years of professional experience, ideally including exposure to accounting (accounts payable, accounts receivable, or reconciliations) and/or HR or people-operations systems.
• BA/BS and/or sufficient relevant work experience typically preferred.
• Prior experience with DEIJ agendas preferred.

Requirements

• Knowledge or experience in the energy or environmental sector.
• Experience in talent/recruitment.
• Experience with project management, knowledge sharing and supporting a growing organization.

Mindsets

• A personal commitment to being a part of an inclusive and just workplace, including a commitment to being on a journey with Vote Solar to develop personal and inter-personal core competencies related to diversity, equity, inclusion and justice.
• Ability to navigate ambiguity in self and in team.
• Problem-solving orientation that includes thinking ahead to identify possible obstacles, searching for and proposing answers, and independently owning work as assigned.
• Understanding how we work (in collaborative, authentic partnership), is as important as what we work on.

Location

This is a remote position within the United States, with a preference for candidates based near a transportation hub. This position will require some national travel (one to three trips per year, typically for team or organization retreats.) Workplace arrangements are flexible, including options to work from a co-working space or work from home.

Salary and Benefits

• The hourly rate range for this position is $35.77 – $38.80 (annualized equivalent of $74,400 – $80,700, based on a standard 2,080-hour work year).
• This is a nonexempt, hourly position eligible for overtime pay in accordance with federal and applicable state law.
• Vote Solar provides full-time staff with a competitive package, including:
  • 4 weeks of paid vacation.
  • 12 days of sick leave.
  • 4 days of personal leave.
  • 16 paid holidays, including the last 5 business days of December.
  • 100% employer-provided health, dental and vision care for both the employee and dependents.
  • A retirement savings plan with an employer contribution of 3.5%.
  • A paid parental and medical leave policy for all regular employees.

Our Values

• Trust - Without Trust, We Can’t Succeed.
• Authenticity - We Hold True to What and Who We Stand For.
• Versatility - We Adapt Our Approach, But Never Our Values.
• Compassion - People First, in Every Aspect of Our Work.
• Inclusivity - We’re Strongest Together.

Application Process

Please apply here. Reasonable accommodations will be made so that all qualified applicants may participate in the application process. Please inform us by emailing [email protected] of accommodation requests at the time of application.

Vote Solar is required to enroll in the E-Verify Program to verify a new team member’s employment eligibility. Candidates who receive an offer may be required to complete this step depending on their state of residence.