[Hiring] Administrative Assistant I – HR & Offer Operations @NearSource

Role Description

NearSource is looking for an Administrative Assistant I – HR & Offer Operations to support critical hiring and onboarding activities tied to M&A operations. This role focuses on offer management, documentation workflows, HR systems coordination, and post-acceptance processes while ensuring accuracy, compliance, and timely execution across multiple hiring initiatives.

• Support offer creation, testing, extension, and post-acceptance workflows for M&A hiring activities
• Provide the latest country-specific offer templates and documentation packages to M&A Operations
• Share updated DocuSign offer packets and required inclusions for country-specific hiring
• Inform M&A Operations leadership of current country-specific hiring workflows and operational requirements
• Draft offer letters and offer summaries based on approved inputs
• Test deal-specific DocuSign envelopes for accuracy, functionality, and compliance
• Extend non-key offers to candidates in a timely and professional manner
• Maintain and update offer acceptance trackers, including Airtable records
• Upload signed offer letters and supporting documentation into Workday profiles
• Coordinate administrative hiring activities while maintaining data accuracy and confidentiality
• Support fast-paced recruiting operations with strong attention to detail and execution quality

Qualifications

• Experience supporting recruiting, talent acquisition, or HR operations teams
• Hands-on experience drafting offer letters and offer summaries
• Proficient with HR systems, CRMs, scheduling platforms, and digital workflow tools
• Experience working with DocuSign or similar electronic document management platforms
• Strong organizational and time-management skills
• Excellent attention to detail with the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills
• Customer-focused approach with professional stakeholder interaction skills
• Experience working with Microsoft Office Suite and collaboration tools
• Ability to maintain confidentiality while handling sensitive employee information

Requirements

• Experience supporting M&A hiring operations or high-volume recruiting initiatives
• Familiarity with Workday and Airtable platforms
• Exposure to AI-enabled productivity or recruiting tools
• Experience working in remote and cross-time-zone environments
• Understanding of country-specific hiring documentation and onboarding processes

Benefits

• Competitive hourly rate of CAD 18 to 20 PH
• 100% remote work opportunity
• Support for EST and PST hours

Company Description

NearSource Technologies is a trusted partner for future-ready software consulting, enabling Fortune 500 enterprises to accelerate digital transformation. Our global engineering teams build and deploy impactful technology for some of the world's most admired brands, working directly on long-term client initiatives.

NearSource is an equal opportunity employer committed to fostering an inclusive and respectful environment. We celebrate diversity and do not discriminate based on race, gender, religion, sexual orientation, age, disability, or background. Innovation thrives when everyone feels empowered to contribute.