[Hiring] Talent Acquisition Operations Admin @Kellermeyer Bergensons Services

Role Description

The Talent Acquisition Operations Specialist is responsible for supporting the Talent Acquisition team’s operational excellence. This role plays a critical part in maintaining the Paradox applicant tracking system (ATS), optimizing workflows, and ensuring a seamless candidate and recruiter experience.

• Support day-to-day operations of Paradox ATS
• Troubleshoot system issues and escalate technical concerns as needed
• Support High Volume Client Transitions
• Ensure data accuracy, compliance and proper system configuration
• Assist with integration between ATS, HRIS, and job boards
• Monitor job and candidate funnels to ensure process consistency
• Distribute and support recruiting reports and dashboards
• Audit data for job requisitions compliance and process adherence
• Support interview scheduling automation and candidate communications
• Support tracking of vendor SLAs and reporting accuracy
• Identify inefficiencies in hiring workflows and recommend improvements
• Assist with system updates enhancements and new feature rollouts
• Support audit preparation and reporting as required
• Fluency in Spanish a plus

Qualifications

• Must be fluent in Spanish and English
• 2+ years of experience supporting Talent Acquisition, HR Operations, or Recruiting Operations
• Hands-on experience administering an ATS (experience with Paradox strongly preferred)
• Experience in high-volume or hourly hiring environments
• Experience with ATS integrations and automation workflows
• Familiarity with HRIS systems and onboarding platforms
• Experience supporting chatbot or conversational AI hiring tools
• Working knowledge of recruitment and hiring compliance requirements
• Strong technical aptitude and ability to learn new systems quickly
• Advanced attention to detail and data accuracy
• Proficiency in reporting tools and spreadsheets (Excel or Google Sheets)
• Strong communication and stakeholder support skills
• Fair employment and other Federal, State and Local employment laws
• Ability to work with all levels of management
• Ability to travel <5%

Education

• Bachelor’s Degree in Human Resources, Business Administration, or a related field (or equivalent work experience)

Benefits

• As a full-time KBS employee (30+ hours per week) you may qualify for benefits including medical, dental, vision, prescription drugs, and more!
• Paid Time Off
• Paid Holidays
• Sick Time
• Life Insurance
• Short Term Disability – Employer paid
• Long Term Disability
• Supplemental Health Insurance (E.G., Accident)
• 401k plan with a match or Non-qualified Deferred Compensation Plan
• Pet Insurance
• PerkSpot Discount Program – discounts on travel, gyms, cell phones, restaurants, auto, apparel & electronics