[Hiring] Talent Acquisition Coordinator @The Lisinski Law Firm

Role Description

The Talent Acquisition Coordinator ensures a high-quality, “red-carpet” candidate experience by coordinating recruiting and onboarding operations across standard and high-volume hiring needs. This role supports recruiters and hiring managers by managing interview scheduling, offer and onboarding logistics, compliance workflows, and recruiting data accuracy—ensuring candidates are fully prepared for day one while meeting hiring timelines and throughput goals.

• Coordinate interview scheduling, rescheduling, and confirmations for individual and high-volume hiring, including batch interviews and cohort-based starts.
• Prepare and send offer materials, assignment confirmations, and onboarding instructions through ATS and talent marketplaces (e.g., Upwork), ensuring accuracy and alignment with approved guidelines.
• Launch, track, and follow up on background checks, license and language verification, conflicts checks, and other compliance requirements until cleared.
• Ensure completion of onboarding requirements, including document collection, I-9/E-Verify processing, and start-date readiness.
• Maintain accurate, real-time data in ATS/HRIS systems, including candidate stages, sources, notes, flagged fields, and readiness status.
• Produce and distribute recurring recruiting and onboarding reports and dashboards that highlight pipeline health, offer acceptance, compliance status, and start readiness.
• Notify hiring managers, recruiters, operations, and onboarding partners of offer acceptances, start dates, and cohort rosters; escalate risks or blockers early.
• Partner closely with Recruiters, Sourcers, HR Onboarding, Operations/Scheduling, and Hiring Managers to ensure smooth handoffs and timely hires.
• Support employment reputation management on job boards and marketplaces by maintaining accurate postings and coordinating timely responses with leadership.
• Contribute to continuous improvement by standardizing templates, checklists, workflows, and automations to reduce cycle time and rework.

Qualifications

• Action Oriented: Proactively scheduling interviews, moving candidates through onboarding steps, and resolving blockers to ensure candidates are start-ready on time.
• Collaborates: Works closely with Recruiters, Hiring Managers, HR Onboarding, Operations/Scheduling, and candidates to coordinate logistics, share updates, and ensure smooth hiring handoffs.
• Resourcefulness: Navigates high-volume hiring demands, using ATS/HRIS tools, checklists, and templates to manage compliance, scheduling, and documentation efficiently.
• Instills Trust: Maintains accurate records, follows through on commitments, communicates clearly with stakeholders, and ensures candidates receive a consistent, professional experience.
• Bilingual Spanish/English proficiency preferred or required based on hiring needs.
• Proficiency with ATS/HRIS systems, scheduling tools, and reporting (Excel/Google Sheets).
• Strong organizational skills, attention to detail, and ability to operate effectively in a fast-paced, high-volume environment.

Requirements

• High school diploma or equivalent required.
• 1-3 years of experience in a Recruiting Coordinator, TA Coordinator, or similar HR/recruiting support role (high-volume or agency/RPO experience preferred).

Work Schedule

Monday to Friday from 8am to 5pm EST.

Equipment Requirements

• For PC Users:
  • A modern processor (Intel Core i5 or AMD Ryzen 5 from the last few years)
  • Windows 11 (kept up to date)
• For Mac Users:
  • A modern processor (Apple M1 chip or a recent Intel Core i5)
  • A recent macOS (Ventura or newer)
• For Everyone:
  • At least 8 GB of memory (RAM) to run applications smoothly
  • A fast hard drive with sufficient available storage