[Hiring] Senior Payroll Specialist @NorthAB LLC

Role Description

As our Senior Payroll Specialist, you will take ownership of the accurate preparation, documentation, distribution, and reconciliation of payroll for our 1,100-person U.S. workforce. Working both independently and collaboratively, you will administer our payroll systems and contribute to moderately complex payroll and finance projects. This role requires a high degree of accuracy, a deep understanding of multi-state U.S. payroll legislation, and a strong customer service mindset to support our employees.

• Consistently and accurately process companies’ weekly and bi-weekly, multi-state payrolls and maintain payroll records.
• Activities include, but are not limited to:
  • Preparing and distributing payments including overtime, shift premiums, sales commissions, and bonuses.
  • Processing and monitoring benefits, taxes, and payroll deductions.
  • Tracking hours.
• Rigorously review the computation of pay, overtime, and associated deductions (401k, benefits, garnishments, taxes) to guarantee absolute accuracy.
• Process and analyze payroll reports for accuracy; provide reports to appropriate recipients.
• Handle inquiries and payroll issues from employees and leaders in a timely and professional manner.
• Partner with HRIS, Human Resources Business Partners (HRBP) and/or leaders to resolve complex payroll issues.
• Analyze, set-up, maintenance and reconciliation of payroll taxes.
• Interact with the Finance department to reconcile general ledger activity involving research and analysis.
• Partner and coordinate payroll processing activities and audits with internal (HR and Finance) and external (vendor and external accounting firms) stakeholders.
• Prepare required tax filings, audit reports, and other internal reporting as needed by the Finance and HR teams.
• Create and generate ad hoc and standard reports.
• Work with external accounting firms to provide data and complete periodic audits.
• Recommend or participate in the development and implementation of new payroll processes and policies.
• Maintain knowledge and compliance with federal, state payroll taxes and 401k regulations.
• Process and monitor garnishments and other court ordered deductions.
• Other tasks as assigned.

Qualifications

• Associate degree in Accounting, Business, Human Resources, or a related field (or equivalent practical experience).
• Minimum 4 years of related payroll experience, preferably within a fast-paced or mid-to-large-sized corporate environment.
• Significant experience processing multi-state payrolls and payroll taxes.
• Deep understanding of U.S. payroll principles, wage and hour laws, and multi-state tax regulations.
• Highly organized, detail-oriented, and capable of working independently while being a strong collaborative partner to the broader HR and Finance teams.
• Strong analytical skills with the ability to identify errors.
• Strong time management and organizational skills.
• Strong proficiency in modern payroll and HRIS systems (e.g., Workday, ADP, Paylocity).
• Advanced Excel skills.
• Proficient in Google Sheets and other office applications/tools.

Benefits

• Medical, Dental, & Vision Coverage
• Flexible Paid Time Off
• 401(k) + Match
• Mental Health Support & Well-Being Program
• Paid Maternity & Paternity Leave
• Education Assistance
• Company-funded Lifestyle Spending Account

Salary

Salary range: $60,000-$85,000. Pay within this range varies by work location and on job-related knowledge, skills, and experience. We look forward to discussing your salary expectations and our full total rewards offerings throughout the interview process.