[Hiring] Recruitment Solutions Pre-boarding Americas @Novartis

Role Description

As a member of our Global Talent Acquisition Team, you will join a talented group of individuals who share the singular vision of impacting the quality of patient lives by engaging the world’s most talented scientists and other professional personnel. As a Talent Acquisition (TA) Coordinator, you will be an individual contributor responsible for overseeing one of the key areas of the Global TA Coordination (TAC) team: interview scheduling, pre-boarding, or administrative excellence. Your key stakeholders will include Talent Acquisition Business Partners (TABPs), Hiring Managers, and candidates.

Key Responsibilities

• Pre-boarding country specialist:
• Offer letter creation and management (in the local language)
• Initiation of mobility/relocation and visa support where needed
• Initiate and track employment checks including drug and medical screenings as required
• Flag discrepancies to team lead for review and completion of relevant forms to document discrepancies or offer rescinds due to background checks

Qualifications

• Education: Bachelor’s degree preferred
• Languages: Strong written and spoken English and Spanish

Requirements

• At least 1 year of experience managing coordination and/or administrative activities
• Ability to manage local/global stakeholders in a remote working environment
• Proven ability to be proactive, detail-oriented, problem-solver, and adaptable to change
• Advanced knowledge of the Microsoft Office suite of products (Word, Excel, PowerPoint, Teams)

Desirable Experience

• Portuguese
• Familiarity with systems such as Hire Right, Paradox scheduling tool, and/or Workday
• Experience in any of the focus areas preferred i.e. managing background checks, contract or HR document generation and management, global mobility or visa processing, HR management.