[Hiring] Recruiting Coordinator @Elastic

Role Description

Our Recruiting Operations Coordinators play a key role in driving hiring success by delivering a best-in-class experience for both candidates and internal stakeholders. This is a fast-paced, high-impact role where the candidate experience is at the heart of everything we do.

You will partner closely with recruiters, hiring managers, and cross-functional teams such as HR and Legal to ensure a smooth and efficient hiring journey from scheduling through to onboarding. You are someone who enjoys problem solving, takes ownership of your work, and can balance working independently while supporting a highly collaborative distributed team.

What You Will Be Doing

• Handle end-to-end interview scheduling across multiple time zones, ensuring a positive experience for candidates and interview teams.
• Own and maintain interview processes within our ATS (preferably Greenhouse) and scheduling tools (preferably Guide).
• Support offer management processes, ensuring accuracy and timely coordination with stakeholders.
• Coordinate candidate pre-boarding and onboarding activities, including background checks and documentation.
• Partner with internal teams, including HR, Legal, and hiring managers, to maintain compliance and smooth processes.
• Act as a key point of contact for candidates, providing clear, timely, and supportive communication throughout their journey.
• Find opportunities to improve processes, increase efficiency, and enhance the overall candidate experience.
• Support ad hoc projects and operational initiatives across the global Recruiting Operations team.

Qualifications

• 1+ years of experience in a Recruiting Coordinator or similar operations focused role.
• Experience working with an ATS, ideally Greenhouse, and scheduling tools such as Guide is preferred.
• Strong organisational skills with the ability to handle multiple priorities in a fast moving environment.
• Excellent communication skills with a focus on delivering a high quality candidate experience.
• Ability to work with a variety of stakeholders across functions.
• A proactive, solutions focused approach.
• Comfortable working remotely while staying connected and collaborative within a distributed team.
• High attention to detail and a solid sense of ownership in your work.

Benefits

• Competitive pay based on the work you do here and not your previous salary.
• Health coverage for you and your family in many locations.
• Ability to craft your calendar with flexible locations and schedules for many roles.
• Generous number of vacation days each year.
• Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service.
• Up to 40 hours each year to use toward volunteer projects you love.
• Embracing parenthood with minimum of 16 weeks of parental leave.