[Hiring] Payroll Specialist @Subsplash

Role Description

The People Operations Team is an essential part of our mission to create an exceptional employee experience at Subsplash. As our Payroll Specialist, you will report to our Director of People Operations. You’ll own and lead the full payroll lifecycle, ensuring every team member is paid accurately, on time, and with complete confidence in the process. While payroll is your core responsibility, your impact extends far beyond transactions!

• Own the end-to-end processing of [weekly/bi-weekly] payroll, ensuring accuracy, compliance, and timeliness for all employees.
• Review payroll data, audits, and reconciliations to proactively identify and resolve discrepancies.
• Manage payroll adjustments, bonuses, commissions, retro pay, and special payroll runs as needed.
• Serve as the primary point of contact for payroll-related questions, providing clear, empathetic, and timely support.
• Explain payroll, deductions, and tax-related topics in an accessible and approachable way.
• Handle sensitive payroll matters with the highest degree of confidentiality and professionalism.
• Maintain deep knowledge of federal, state, and local payroll regulations to ensure full compliance.
• Monitor and apply changes in labor laws, tax regulations, and payroll best practices.
• Support audits, reporting, and internal controls related to payroll and compliance.
• Partner closely with People Ops and Finance to ensure seamless integration between payroll, benefits administration, and HR systems.
• Manage payroll-related benefits deductions and contributions, including health benefits, retirement plans, and leave programs.
• Ensure accurate data flow across systems such as UKG Pro, BambooHR, and other payroll or HR platforms.
• Manage the payroll components of onboarding, including setting up new hires, tax elections, and direct deposits.
• Process final payroll and offboarding transactions with care, accuracy, and timeliness.
• Continuously evaluate payroll processes and workflows to identify opportunities for automation, efficiency, and improved employee experience.
• Contribute to documentation, training, and system enhancements that elevate payroll operations across the organization.

Qualifications

• 3–7 years of experience in payroll, preferably within a People Operations or HR environment.
• Expert-level proficiency in UKG Pro and Excel.
• Strong knowledge of FLSA, federal and state tax regulations, and multi-state payroll practices.
• Exceptional attention to detail, organization, and time management skills.
• Excellent communication and interpersonal skills, with the ability to handle sensitive topics with empathy and discretion.
• Proactive problem-solver who values continuous improvement and operational excellence.
• Ability to pass background and credit checks.

Requirements

• Familiarity with BambooHR and Paylocity.
• Willingness to travel occasionally.

Benefits

• Generous Paid Time Off
• Medical Coverage
• Dental Coverage
• Vision Coverage
• Short and long term disability and life insurance
• 401k Matching
• Professional Development
• Top of the Line Equipment
• Referral Program
• Parental Leave
• Family-Friendly Culture
• The chance to work side-by-side with thought leaders in emerging tech