[Hiring] Payroll and Benefits Specialist @Icy Strait Point LLC

Role Description

The Payroll & Benefits Specialist supports the accurate, timely, and compliant processing of payroll for Huna Totem Corporation and its subsidiary entities, covering a workforce of 500+ employees across seasonal and year-round operations. This role coordinates closely with Human Resources, Finance, and ADP to ensure all personnel actions, time records, and benefit elections are properly documented, approved, and reflected in payroll systems. The position requires a high level of accuracy, discretion, and adherence to regulatory requirements.

Essential Duties and Responsibilities

• Payroll Processing
  • Assist in processing bi-weekly payrolls in ADP Workforce Now across multiple entities
  • Review timecards and exception reports for accuracy and compliance
  • Ensure timely payroll submission and funding
  • Validate earnings, deductions, taxes, and benefit elections
  • Process off-cycle payrolls, adjustments, and corrections
• HR Coordination & Data Management
  • Process personnel actions in ADP, including hires, terminations, pay changes, and job changes
  • Verify all payroll-related actions are approved and properly documented
  • Maintain accurate employee master data
  • Coordinate with Human Resources to resolve payroll discrepancies
• Compliance & Internal Controls
  • Ensure compliance with federal, state, and local payroll regulations
  • Monitor overtime calculations and Alaska labor law requirements
  • Support ACA tracking, garnishments, and workers’ compensation reporting
  • Maintain payroll controls, procedures, and documentation
• Reporting & Reconciliation
  • Prepare payroll registers, funding reports, and audit documentation
  • Reconcile payroll to the general ledger and benefit invoices
  • Support month-end and year-end close processes
  • Assist with year-end tax reporting, including W-2 processing
  • Provide payroll data for audits, budgeting, and financial analysis
• Process Improvement & Employee Support
  • Maintain and update payroll procedures and documentation
  • Identify and implement process improvements
  • Support system upgrades and integrations
  • Respond to employee payroll inquiries
  • Research and resolve discrepancies
  • Perform other duties as assigned

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or Human Resources preferred
• 2–6 years of payroll administration experience supporting a workforce of 300+ employees
• Experience with multi-entity or seasonal workforces preferred
• ADP Workforce Now experience strongly preferred

Requirements

• Proficiency with payroll and timekeeping systems (ADP required)
• Advanced Excel skills for reconciliation and reporting
• Knowledge of payroll tax, wage and hour laws, and benefit administration
• Ability to integrate payroll data with HRIS and accounting systems
• Strong attention to detail and accuracy
• Effective organization and time management skills
• Ability to maintain confidentiality
• Clear and professional communication skills

Benefits

• Equal Employment Opportunity employer
• Native Preference under P.L. 93-638