[Hiring] Operations Coordinator @Ob Hospitalist Group

Role Description

OBStat is seeking a detail-oriented and highly organized Operations Coordinator to support our recruiting operations team. This role is critical in ensuring a seamless, high-quality experience for clinicians and clients throughout the recruitment and onboarding lifecycle. Leveraging UKG’s Recruiting Gateway platform integrated with industry-leading job boards such as LinkedIn and Indeed, you will help manage end-to-end recruiting operations, data accuracy, and workflow efficiency in a fast-paced, remote environment.

As an Operations Coordinator, you will play a key role in supporting recruitment workflows, systems, and stakeholder coordination:

• Coordinate and schedule clinician interviews across multiple stakeholders
• Support recruiters with administrative and operational tasks
• Manage candidate data, records, and workflows within ATS/CRM systems
• Facilitate lead generation, outreach, and candidate communications
• Initiate background checks and reference verifications
• Maintain interview calendars and ensure timely follow-ups
• Process credentialing, scheduling, and onboarding activities for clinicians
• Support HRIS and time management system updates
• Assist with contractor (1099) lifecycle management and documentation
• Provide responsive customer service to clinicians and internal teams
• Support reporting and audit processes (weekly/monthly/quarterly)

Qualifications

• 1–3+ years of experience in operations, recruiting coordination, or administrative support
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Experience scheduling meetings (Zoom, Teams, etc.)
• Comfortable interacting with clinicians and stakeholders

Requirements

• Experience in healthcare recruiting or clinical staffing environments (preferred)
• Familiarity with ATS, CRM, or HRIS systems (preferred)
• Project management experience (preferred)
• Advanced Excel or reporting/database knowledge (preferred)
• Bachelor’s degree or equivalent experience (preferred)

Benefits

• A mission-based company with an amazing company culture
• Paid time off & holidays so you can spend time with the people you love
• Medical, dental, and vision insurance for you and your loved ones
• Health Savings Account (with employer contribution) or Flexible Spending Account options
• Employer Paid Basic Life and AD&D Insurance
• Employer Paid Short- and Long-Term Disability with Optional Short Term Disability Buy-up plan
• Paid Parental Leave
• 401(k) Savings Plan with match
• Legal Plan & Identity Theft Services
• Mental health support and resources