[Hiring] Onboarding Associate @Dungarvin

Role Description

Join a mission-driven organization dedicated to empowering individuals and strengthening communities. As an Onboarding Specialist, you’ll play a vital role in creating a seamless, positive hiring experience for new team members. You’ll coordinate every step of the onboarding process; from background checks to welcome letters—while ensuring compliance with state and federal regulations. Your work will help new hires feel supported and set them up for success from day one.

• Manage the onboarding process by sending hiring documents, background check packets, and welcome letters, while maintaining consistent communication to ensure timely completion of paperwork and orientation attendance.
• Conduct and track all background checks, reference checks, and driving record verifications.
• Prepare weekly orientation rosters, maintain personnel and licensing files, and ensure applicant tracking systems are accurate and up to date.
• Stay current on state and federal employment laws and licensing regulations to ensure full compliance.
• Work closely with HR, recruiters, and operations teams to ensure a smooth, compliant onboarding experience, while participating in special projects that enhance hiring processes.

Qualifications

• High school diploma or GED and at least 2+ years of HR experience related to recruiting, interviewing, or hiring.
• Must be skilled in handling sensitive employee information with strict confidentiality and possess a strong working knowledge of federal and state employment laws and regulations.
• Experience using HR and onboarding software, including Applicant Tracking Systems (ATS) such as SmartRecruiters, Workday, and UltiPro.
• Strong command of Microsoft Office applications (Excel, Google Sheets) for reporting, analysis, and workflow management.

Requirements

• Experience in onboarding within human services or healthcare settings, with familiarity in compliance requirements for regulated industries and working with hourly employees.
• Skilled in timekeeping tools, including Kronos, to manage employee hours and compliance.
• Proficient with payroll and HRIS systems including Workday, UltiPro/Ultimate Software, and People Assist.
• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Professional certifications such as PHR, SHRM-CP, or CHRS (Certified Human Resources Specialist).

Benefits

• Compensation: $20.20 fixed hourly rate
• Work Environment: Remote within the State of Indiana or Ohio
• Team Culture: Supportive, collaborative, and growth-focused culture. Open communication, flexibility, and professionalism are valued, while leadership recognizes individual strengths. The environment is positive, engaging, and fun.
• Work Schedule: Monday - Friday between the hours of 8:30 AM - 5 PM EST (some flexibility may be available)
• 401 K plan with up to 3% employer match after one year of service.
• Insurance & Health: Medical, dental, vision (domestic partners eligible for dental), pet insurance, life insurance at no cost, plus supplemental insurance options, FSA, and HSA
• Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave
• Employee Perks: National Brand Discounts, Employee Referral Program, and Employee Assistance Program
• Job Mobility: Opportunities within Dungarvin’s 17 states of service
• Growth & Development: Access to career growth opportunities, paid training, and mentorship
• Mileage Reimbursement: $0.50 cents per mile

Additional Information

• Empathy, Communication & Employee Support: Understands the candidate perspective, providing personalized guidance and support while clearly conveying new hire information and professionally responding to inquiries from employees, managers, and leadership.
• Communication & Attention to Detail: Excellent written and verbal communication skills, ensuring accuracy in onboarding documentation, compliance requirements, and record-keeping.
• Metrics-Driven & Process-Oriented: Thrive in a fast-paced environment by identifying opportunities to improve onboarding workflows, incorporating feedback, adopting best practices, and proactively solving challenges with creative, efficient solutions.
• Time Management & Organization: Proven ability to prioritize tasks, meet deadlines, and manage a high-volume onboarding workload efficiently.
• Compliance & Regulatory Knowledge: Strong understanding of federal and state employment laws, leave administration, and workplace regulations relevant to onboarding processes.
• Professionalism, Integrity & Collaboration: Maintain confidentiality and handle sensitive employee information responsibly while demonstrating a positive, professional attitude, and build strong working relationships across HR, recruiting, operations, and other departments to ensure a seamless onboarding experience.