[Hiring] HR Operations Specialist @Circana

Role Description

The HR Operations Partner – EMEA will play a key role in supporting the execution of HR operational processes across the region. Reporting to the Director, EMEA Core HR Operations & Global Process Management, this position partners closely with HR Business Partners, HR Centers of Excellence (COEs), and HR Coordinators to ensure consistent, accurate, and compliant HR operations.

This role is ideal for someone who thrives in a fast-paced, collaborative environment and enjoys working across HR systems, data, and process improvement efforts.

Job Responsibilities (inclusive but not limited to):

• Operational Support and Process Coordination (50%)
  • Execute day-to-day HR operational processes across the EMEA region, ensuring accuracy and alignment with policy and local compliance requirements.
  • Manage shared inboxes, responses, and upkeep to key communication pages in MS Teams, SharePoint, and other forums.
  • Partner with HRBPs and HR Coordinators to manage employee lifecycle activities, including hires, terminations, job changes, and transfers.
  • Support escalated HR cases that are equal to or exceed Tier 1 support, coordinating with Legal, Payroll, and Finance as needed, as well as other key partners.
  • Manage documentation and employee records, ensuring proper audit trail and adherence to data governance standards in conjunction with HR Coordinator.
  • Prepare and distribute key communications and templates related to HR processes, severance, and policy updates.
  • Coordinate with third-party vendors such as outplacement or compliance partners on logistics and reporting.
  • Assist in preparing materials for audits, HR reviews, and compliance checks.
  • Serve as key point of contact for key vendors, inclusive of our background check, outplacement, and other services.
  • Serve as a liaison with HR coordinators and Tier 1 support for transaction accuracy and timely completion.
  • Other tasks as assigned in this space.
• Reporting, Analytics, and Continuous Improvement (30%)
  • Support HR reporting for workforce impacts, severance, and bonus tracking, ensuring consistency with Finance and HR systems data.
  • Maintain and coordinate regional HR dashboards and trackers (e.g., headcount, turnover, compliance items).
  • Analyze data to identify trends or risks and provide insights to the HR Operations Director or HRBPs.
  • Partner with HR Technology to validate data integrity and support issue resolution.
  • Participate in process reviews to identify pain points and opportunities for simplification or automation.
• Workforce Impacts and Change Management (20%)
  • Coordinate workforce impact activities (e.g., reorganizations, reductions, M&A transitions), ensuring required documentation and data updates are complete.
  • Support HR project plans by tracking deliverables, maintaining templates, and scheduling stakeholder meetings.
  • Contribute to playbooks, guides, and process documentation for consistent HR execution.
  • Provide operational support for policy updates and process changes.
  • Act as a communications liaison for HR Operations, helping draft and distribute key HR messages.
  • Other tasks as assigned.

Qualifications

• 2-3 years of HR Operations, HR Generalist, or HR Coordination experience, ideally in a global or matrixed organization.
• Proficiency with HR systems (UKG, Workday, or similar) and Excel/Power BI reporting tools.
• Demonstrated ability to manage multiple priorities with strong attention to detail and organization.
• Experience supporting HR transactions, audits, or compliance processes.
• Strong communication skills with the ability to partner cross-functionally with HR, Legal, Finance, and Payroll.
• Analytical mindset with curiosity to understand data trends and drive improvement.
• Bachelor’s degree in Human Resources, Business, or related field preferred.
• Ability to maintain confidentiality and discretion in handling sensitive employee information.
• Eagerness to learn and grow within a global HR Operations organization.
• Excellent communication skills in English; Greek language skills are desirable.

Location

This position can be located in any country in which we operate in within the EMEA with preference for Greece.