[Hiring] HR Associate @Abricare, Inc.

Role Description

The HR Associate is a detail-oriented, process-driven HR professional responsible for supporting the HR department and delivering a seamless onboarding experience at AbriCare. This role owns the onboarding experience from offer acceptance through Day 1 readiness, manages payroll processing in Paylocity, ensures HRIS data accuracy, and supports benefits enrollment for new hires. The HR Associate works closely with the Director of HR Operations and serves as a key resource for HR policy, forms, and regulatory compliance support across the team.

Key Responsibilities

• Onboarding & New Hire Administration
  • Manage end-to-end onboarding process for all new hires — caregivers and branch staff.
  • Execute and track background checks, I-9 verification, and other pre-employment requirements.
  • Collect, review, and organize all new hire forms and documentation for accuracy and completeness.
  • Serve as the primary point of contact for new hires during the onboarding process.
• Payroll Processing & Administration
  • Process payroll for all employees (full-time, part-time, and variable hour caregivers) in Paylocity (both weekly and bi-weekly pay frequencies).
  • Understand and apply federal and state payroll tax requirements; coordinate with payroll tax filings as needed.
  • Audit payroll registers prior to submission to identify and resolve discrepancies.
  • Support year-end payroll processes including W-2 preparation and reconciliation.
• HRIS Data Integrity — Paylocity
  • Maintain accurate and up-to-date employee files in Paylocity (personal info, job data, pay rates, benefits elections).
  • Run standard and ad hoc HR reports from Paylocity to support leadership needs.
  • Identify and correct data entry errors proactively; maintain data hygiene standards.
  • Support system configuration updates and workflow improvements in Paylocity as directed.
  • Ensure accurate data entry for new hires, terminations, pay changes, and status updates in Paylocity.
• Benefits Enrollment Support
  • Guide new hires through benefits enrollment during enrollment period(s).
  • Track enrollment deadlines and follow up with employees on missing elections.
  • Coordinate with benefits broker and carriers on enrollment discrepancies or eligibility issues.
  • Support open enrollment administration annually.
• HR Policy, Compliance & Team Support
  • Maintain and distribute HR forms, policy documents, and employee handbook updates.
  • Support the Director of HR Operations with regulatory compliance tasks (state labor law postings, I-9 audits, personnel file maintenance).
  • Respond to employee inquiries on HR policies, payroll, and benefits with accuracy and professionalism.
  • Assist HR team with special projects, audits, and reporting as needed.

Qualifications

• Minimum of 2 years of experience in an administrative role required; experience in HR, payroll, or people operations is strongly preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to provide clear, patient, and responsive support to employees, including those with limited technical proficiency.
• Strong aptitude for learning new systems, with the ability to navigate and utilize technology efficiently; prior exposure to HR systems (HRIS) is a plus but not required.
• High attention to detail and accuracy in data entry and record-keeping.
• Strong sense of ownership and accountability with a proactive approach to work.
• Ability to work independently in a remote environment while maintaining productivity and accountability.

Preferred Qualifications

• Experience in home health, personal care, or healthcare services.
• PHR, SHRM-CP, or FPC (Fundamental Payroll Certification) designation.
• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field — OR equivalent work experience.
• Experience supporting benefits open enrollment.

Benefits

• Competitive base salary.
• Medical, dental, vision benefits.
• PTO + paid holidays.
• Opportunity to build HR infrastructure at a mission-driven startup.