[Hiring] HR Administrator @Mweb

Role Description

We’re looking for a detail-obsessed, highly organised HR Administrator to join our team. This role is the heartbeat of HR operations, keeping admin processes smooth, records accurate, and the HR engine purring like a kitten. If you can juggle payroll inputs, recruitment admin, and HR systems without breaking a sweat, keep reading!

Why you will love this role:

• Great exposure across multiple HR functions
• Systems-driven, structured environment
• Collaborative and supportive HR team
• Remote/hybrid flexibility
• Clear growth & development opportunities

The individual who will thrive in this role is one who:

• Notices the smallest things
• Enjoys making processes run smoothly
• Enjoys being the behind-the-scenes problem solver
• Finds satisfaction in accuracy and order
• Can work independently and stay accountable

Qualifications

• HR Certificate, Diploma, or Degree (completed or in progress)
• 1–3 years’ experience in an HR Administration role
• Exposure to:
  • Payroll administration
  • Recruitment administration and ATS usage
  • Employee record management
  • Employee relations and industrial relations administration
  • Employment Equity and Skills Development administration
  • Sage 300 People (advantageous)
  • ClickUp or similar task/project management systems (advantageous)
  • Working in a remote or hybrid environment
• Proficient in MS Office, particularly EXCEL (Advanced Required)
• Comfortable using HR systems and digital platforms
• Strong administrative accuracy and organisational skills
• Basic to working knowledge of South African labour legislation
• Understanding of Employment Equity and Skills Development frameworks
• Strong attention to detail and time management
• Clear written and verbal communication skills
• Ability to work independently and remain accountable in a remote environment
• Professional handling of confidential information
• Organised, dependable, and self-disciplined
• Comfortable working with minimal supervision
• Receptive to feedback and eager to learn and grow
• Able to manage deadlines and competing priorities
• High level of integrity and confidentiality

Requirements

• Assist in capturing and processing payroll inputs accurately and timeously, under supervision (new hires, terminations, leave, allowances, deductions)
• Maintain and update employee data on Sage 300 People under supervision
• Ensure payroll documentation is complete, approved, and correctly filed
• Assist with resolving basic payroll queries and escalating complex matters appropriately
• Maintain accurate, up-to-date employee files (electronic and on Sage 300)
• Ensure documentation complies with company policies, POPIA, and statutory requirements
• Update employee records across HR systems
• Assist with onboarding and offboarding administration
• Support audits and internal HR compliance checks
• Provide administrative support throughout the recruitment process
• Schedule interviews, prepare recruitment packs, and communicate with candidates
• Update and maintain the Applicant Tracking System (ATS)
• Ensure recruitment files and documentation are complete and audit-ready
• Provide administrative support for employee relations processes, including disciplinary hearings, grievances, incapacity, and performance management
• Prepare documentation, notices, and hearing packs
• Track cases, timelines, and outcomes
• Maintain accurate ER and IR records
• Provide administrative support for Employment Equity processes, including data collection, record-keeping, and reporting support
• Maintain accurate EE documentation and employee demographic data
• Assist with Skills Development administration, including training records, attendance registers, and documentation
• Support the preparation of WSP/ATR documentation under guidance
• Ensure statutory documentation is stored accurately and is audit-ready
• Capture and maintain accurate HR data across systems
• Use ClickUp to manage HR tasks, deadlines, and project tracking
• Support HR reporting and data management
• Work effectively in a remote or hybrid environment, maintaining productivity, accountability, and clear communication
• Proactively flag risks, errors, or delays

Benefits

• Private Health Insurance
• Pension Plan
• Work From Home
• Performance Bonus