[Hiring] HR Administrator @HireLATAM

Role Description

Our Client is looking for a detail-oriented HR Coordinator to own the full employee lifecycle for their full-time team members. Reporting directly to the Chief Operating Officer (COO), this role ensures that people operations are organized, compliant, and consistently supportive from the initial hiring phase through ongoing employment. This is a critical administrative role that requires sound judgment, a high-touch approach to employee experience, and the ability to maintain total confidentiality while managing multiple priorities in a fast-paced environment.

Key Responsibilities

• HR Operations & Employee Lifecycle
  • Owns and maintains accurate employee records across all HR systems and files, specifically utilizing ADP Workforce Now.
  • Manages core people operations processes, including documentation, performance tracking, employee changes, and offboarding.
  • Oversees the HR inbox, responding promptly to employee inquiries regarding policies, benefits, and general procedures.
  • Ensures all HR workflows and records remain current, complete, and audit-ready.
• Recruiting & Onboarding
  • Supports the recruitment process by posting open roles, screening candidates, and coordinating interview schedules.
  • Partners with hiring stakeholders to ensure the recruitment process remains timely and professional.
  • Coordinates onboarding for all new hires, ensuring systems access, compliance steps, and documentation are completed seamlessly.
  • Delivers a welcoming employee experience that reflects the firm's standards for hospitality and clarity.
• Performance Management & Compliance
  • Administers performance management cycles, including scheduling reviews, maintaining timelines, and documenting feedback.
  • Attends performance review meetings to capture clear notes and maintain comprehensive HR records.
  • Prepares HR reports and supports payroll coordination with high levels of accuracy.
  • Ensures alignment with labor laws, internal policies, and U.S. employment best practices.

Qualifications

• Proven experience in HR, people operations, or employee lifecycle management for full-time teams.
• Proficient with HRIS platforms (specifically ADP Workforce Now) and Google Workspace.
• Clear and professional written and verbal English communication skills.
• Highly organized with strong follow-through and the ability to handle sensitive information with professionalism.
• Familiarity with HR compliance fundamentals, labor law considerations, and employee documentation practices.

Preferred Qualifications

• Prior experience supporting a U.S.-based company.
• Practical understanding of U.S. employment practices and benefits administration.
• Experience in a fast-paced, service-oriented or hospitality-aligned industry.

What Success Looks Like

• Consistency: Full-time employees enjoy a well-organized experience from the first interview through their final day with the firm.
• Accuracy: HR records and systems are consistently current and audit-ready without errors.
• Efficiency: Recruitment and onboarding processes run smoothly with minimal delays and clear communication.
• Reliability: Performance review cycles and payroll coordination are handled with precision, giving leadership full confidence in the firm's people operations.

Application Disclaimer: Please Read Before Proceeding

• To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
• Voice/Video Recording is REQUIRED. Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
• Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role.
• Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
• To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
• All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.