[Hiring] HR Administrator @Welltech

Role Description

As an HR Operations Specialist/HR Administrator, you will play a pivotal role in maintaining HR data, employee records, and overseeing HR administration activities for our Welltechers in Ukraine and contractors in other locations. This role involves interaction with colleagues and managers from diverse backgrounds across multiple countries, making it a truly global and collaborative opportunity. You will act as a backup to your colleague supporting our Poland hub.

• HRIS administration:
  • Maintain accurate and up-to-date HR data within our HR system, ensuring data integrity, consistency, and confidentiality.
  • Ensure data categories are understood by the users and updated regularly.
  • Control and grant presets in our HRIS (Workday).
• HR Administration:
  • Oversee various HR administration tasks, including drafting, completing, and organizing employees' and contractors’ agreements and addendums for different locations, and other essential HR paperwork.
  • Be responsible for reviewing, managing, and maintaining military records.
  • Keep up to date with the library of template documents, policies, and the most recent agreements with our vendors.
  • Implement measures to automate daily processes.
• Payroll administration:
  • Preparing monthly inputs for payroll calculations by local in-house and/or external outsourced payroll providers, including changes to the base pay, variables, and absence management with respect to the deadlines.
  • Participate in adhoc audits and reconciliations.
• Benefits administration:
  • Administer benefits - both in kind and as a monetary reimbursement.
  • Maintain an updated database for internal and external usage.
  • Collaborate closely with the responsible team.
• HR Support:
  • Be the point of contact and provide first-line support and partnership to Welltechers and advisory to other stakeholders, on matters related to contracts, onboarding/offboarding, absence policies, local HR administration procedures, documentation, and any matter that can arise during the collaboration through our ticketing system (Jira), emails, and/or direct messages.
• Policies and procedures:
  • Develop, update, and maintain Global policies and procedures in the field of HR Operations, with local specifics when necessary by law, for diverse audiences: Talent Acquisition, HRBP-s, Finance, IT admins, managers, as well as for the specialists themselves.
  • Being able to identify process gaps and propose solutions/alternatives.
• Confluence Space Management:
  • Administer and update our Confluence space, ensuring that HR operations policies and procedures are up-to-date and easily accessible to relevant audiences.

Qualifications

• Minimum 3 years of experience in HR operations.
• Knowledge of Ukrainian labor law and market practices, and the ability to apply.
• Proficiency in HR systems and data management.
• Native in Ukrainian, and fully fluent in English.
• Excellent at problem solving, organizational skills, and attention to detail, structured logical thinking.
• Excellent communication skills to collaborate effectively with global teams.
• A proactive approach to process improvement and automation.
• Critical thinking and the ability to think outside the box.
• Comfortable using Workday, Slack, Jira, Confluence, Google Docs/Sheets, Excel, and task management tools.

Requirements

• Fluent in Polish (will be considered as an advantage).
• Experience in maintaining military records (will be considered as an advantage).
• Experience in a global organization (will be considered as an advantage).

Benefits

• Grow Together: Join a culture that champions both personal and professional growth.
• Lead by Example: Every team member is empowered to inspire and make an impact.
• Results-Driven: Achieving meaningful outcomes is our focus.
• We Are Well-Makers: Be part of a movement that’s creating a healthier, happier world.