[Hiring] Executive Admin - Human Resources @RTX

Role Description

This position provides Executive level administrative support to senior leaders of Raytheon Human Resources. The Executive Assistant oversees and administers the day-to-day activities for these leaders. The position requires the ability to act independently, prioritize multiple tasks, and anticipate the needs of the organization, leaders, and geographically dispersed team members. In addition, the ability to exercise discretion and handle sensitive and confidential information is critical. This Senior Executive Assistant will need to be highly proficient in the Microsoft Office Suite.

• Manage workflow of multiple issues within a continuously adapting schedule for the assigned Vice Presidents, while remaining cognitive of the criticality, sensitivity, and confidentiality of issues both internal and external to the Company.
• May assist in directing work, assigning, and outlining tasks with others across the business.
• Perform comprehensive range of direct executive office support.
• Maintain schedule of appointments while independently prioritizing the level of importance and following protocol/procedures for contacting principals.
• Screen information; communicate instructions and information effectively on behalf of the Vice President and follow up to ensure a timely response.
• Monitor email, attend meetings and calls to gather action items, create and maintain a system to generate reminders of completion deadlines.
• Answer questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality customer service.
• Maintain awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operation.
• Develop and maintain excellent working relationships and communication channels with other executive assistants.
• Plan and coordinate events, meetings, to include but not limited to conference room reservations, call set-up, catering services, and video conferences.
• Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate.
• Coordinate domestic or international travel according to policy, accurately prepare and submit expense statements in a timely manner.
• Provide administrative expertise in identifying problems and issues and reach resolution, with little supervisor oversight.
• Compose reports, correspondence, PowerPoint presentations, and memorandums. Review drafts and finished documents.
• Understand and comply with RTX and Raytheon policies and procedures and Security functions.
• Proactively identify ways to enable greater productivity and efficiency in role.
• Expected to demonstrate high degree of professionalism in behavior and manner.
• Maintain a senior administrative presence over all AP administrator(s).
• Ability to work a flexible schedule that may require overtime or extended hours on occasion.
• Must be comfortable with working on mobile devices and using this technology for increasing productivity of both the main office and other locations where VP of AP may travel.

Qualifications

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Experience reviewing multiple reference sources, selecting and compiling data for reports and other forms of correspondence with minimal supervision.
• Experience in Outlook, Concur, BCAR, Rshare, SNOW and Microsoft office suite tools (MS Word, PowerPoint, Excel), electronic collaboration tools (Teams, SharePoint), and video conferences (Zoom).
• Experience with calendar management, meeting scheduling and coordination, planning events, expense reports and data reports.
• Experience in planning and coordinating international travel.

Requirements

• Self-starter capable of working autonomously under minimal supervision, in a highly visible, fast-paced, high-pressure environment.
• Ability to understand and comply with Raytheon policies and procedures and Security functions.
• Excellent communication skills, oral and written communication (i.e. writing, spelling, grammar and punctuation).
• Demonstrated excellent attention to detail, ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment.
• Ability to represent Senior Executive(s) to both internal and external customers.
• Ability to respond quickly and adapt effectively to non-routine requests and situations with accuracy.
• Ability to anticipate needs, be proactive, and apply sound judgment when making decisions.
• Ability to work effectively in a team and matrixed environment.
• Strong interpersonal skills.

Benefits

• Medical, dental, vision, life insurance.
• Short-term disability, long-term disability.
• 401(k) match, flexible spending accounts.
• Flexible work schedules, employee assistance program.
• Employee Scholar Program, parental leave.
• Paid time off, and holidays.
• Annual short-term and/or long-term incentive compensation programs depending on the level of the position.