[Hiring] Contractor Onboarding Coordinator @Lightspeed Commerce

Role Description

This role focuses on managing contractor onboarding and offboarding, while supporting day-to-day procurement activities across the procure-to-pay process. You’ll bring strong operational rigor with excellent attention to detail, documentation, and follow-through. The ideal candidate for this role is a confident communicator who can influence and align senior stakeholders, take true ownership of end-to-end processes, and apply sound judgment to manage risk, scope, and compliance effectively.

• Coordinate contractor requirements, scope, budget, and approvals while ensuring procurement and classification compliance.
• Prepare, review, and manage contracts, partnering with Legal to ensure timely execution.
• Maintain contractor and vendor records in systems like Workday, Coupa, and contract management tools.
• Act as the main point of contact for contractor onboarding, coordinating with Finance, IT, and business teams.
• Track contract end dates, manage extensions or terminations, and ensure smooth offboarding and access removal.
• Ensure accurate invoicing, resolve financial issues, and retain compliance documentation.
• Monitor risks related to misclassification and scope, and support audit and compliance requirements.
• Continuously improve onboarding/offboarding workflows and track KPIs such as cycle time and contract compliance.

Qualifications

• Previous experience in procurement operations, vendor management, contractor onboarding, or HR operations within a mid-to-large organization.
• Hands-on experience managing the full contractor lifecycle, including onboarding, extensions, and terminations.
• Proven ability to partner with Legal, Finance/AP, IT, and business stakeholders in a matrixed environment.
• Strong background in contract administration, including MSAs, SOWs, NDAs, and amendments.
• Experience ensuring compliance with independent contractor classification and related risk controls.
• Working knowledge of procurement policies, approval frameworks, audit requirements, and contract management systems.

Benefits

• Market-leading salary package
• Permanent work from home setup
• Coworking space available, if needed
• We follow the PH holidays!
• Benefits you can enjoy from day one:
• HMO for you and your 2 dependents (Maxicare)
• 15 Vacation leaves
• 10 Sick leaves
• Government Mandated Benefits
• Food Allowance of 1000PHP per month
• Work from Home Allowance of 1000PHP per month
• Health and wellness benefit of 7500PHP per year
• Free LinkedIn Learning License
• Free access to Mental Health support and coaching services
• Opportunity to grow your career in a company that values internal mobility
• Exciting online and in-person events hosted regularly by our Manila Culture Club