[Hiring] Staff Accountant @Staffstream

Role Description

You’d be joining the finance team of a venture-backed US maritime transportation company. They build all-electric vessels that travel just above the water, with the speed of a plane and the convenience of a boat, to make coastal travel faster and cheaper. It’s a team of 150 to 250 people that blends aerospace and maritime expertise. The in-house finance team is strong, and it needs dependable offshore support for day-to-day accounting and weekly payroll.

This role is based in the Philippines, working full-time hours aligned to US Eastern time.

What You’ll Actually Do

• Accounting in NetSuite (the larger share of your week):
  • Prepare and post journal entries (accruals, prepayments, payroll-related entries) in line with US GAAP and the company’s accounting standards.
  • Review general ledger balances, investigate variances and keep the ledger clean and current.
  • Reconcile assigned accounts every month: bank accounts, payroll liabilities, prepaid expenses, accrued liabilities and other balance sheet accounts, and resolve discrepancies promptly.
  • Prepare clear reconciliation workpapers that the Controller or VP Finance can review easily and that are ready for an audit, and keep supporting documents for every reconciliation and journal entry.
  • Complete your assigned month-end close tasks on the close calendar, and prepare schedules and reports when asked (such as payroll expense summaries and headcount reports).
  • Support external audits by providing schedules, workpapers and reconciliation support to the finance team and auditors.
• Payroll in Gusto (weekly):
  • Prepare payroll for 150 to 250 US employees: check earnings and deductions, reconcile timesheets, confirm benefit deductions, and get each run ready for internal approval and processing.
  • Keep employee payroll records accurate in Gusto: new hire setup, pay changes, benefit set-up, tax withholding elections and any employment change that affects pay.
  • Handle the non-standard events: off-cycle runs, holiday hours for hourly employees, pay changes, and employees moving between states (updating state tax and recovering over-withheld amounts).
  • Apply US federal and state payroll rules (FICA, income tax withholding, multi-state payroll and payroll tax reporting) so each run is correct before it goes for approval.
• Documentation:
  • Write clear, step-by-step procedures (SOPs) for the payroll and accounting processes you manage, so the work stays consistent and someone else can pick it up if needed.

What’s not in this role

• Accounts payable. An existing team member handles it.

What You Need to Bring

• Hands-on NetSuite experience at staff accountant level: journal entries, account reconciliations, general ledger management and month-end close.
• Experience as a staff accountant (or similar) working with US companies and applying US GAAP.
• Hands-on US payroll experience on a recognised platform (Gusto, ADP, Paylocity or similar), including multi-state payroll, deductions, new hire setup and pay changes.
• Working knowledge of US federal and state payroll compliance: FICA, multi-state withholding and payroll tax reporting.
• Care and precision in every entry, reconciliation and payroll run.
• You manage your close tasks to the calendar without being chased, spot irregularities early and raise them, and work well with a team that includes offshore colleagues.

Nice to Have

• Gusto experience (training can be provided for the right person).
• Manufacturing, hardware or engineering experience: inventory, parts ordering, bills of materials, capital expenditure and fixed assets.
• Big Four or large regional accounting firm background.
• CPA (US), CPA (Philippines), CA, or meaningful progress toward a professional accounting qualification.
• Experience supporting external audits: preparing workpapers, answering auditor requests and keeping documentation audit-ready.
• Strong Excel or Google Sheets skills for reconciliations, workpapers and reporting schedules.

The Setup

• Philippines-based candidates only.
• Full-time, 40 hours a week, Monday to Friday, fully remote.
• Hours follow US Eastern time, which means working overnight: 8:00 AM to 5:00 PM ET (9:00 PM to 6:00 AM Philippine time).
• Work-from-home equipment provided.

What’s In It for You

• A stable, full-time role with real accounting and payroll work, in a finance team that is growing and needs the support.
• On top of that, Staffstream looks after you properly:
  • HMO health cover, with one dependent covered for free.
  • Group life insurance.
  • Paid leave credits.
  • Work-from-home equipment provided.
  • You’re employed compliantly under Philippine law: a proper local employment contract, your taxes handled correctly, and all your government-mandated benefits (SSS, PhilHealth, Pag-IBIG) plus 13th month pay.

How This Works

You’d be employed directly by Staffstream, not by the client. We place you with a US business and support you the whole way, handling the local employment side properly so you can focus on the work in front of you.