[Hiring] Staff Accountant @Somewhere

Role Description

The Staff Accountant keeps our day-to-day accounting accurate and on schedule. You will process invoices and vendor bills, record receipts, reconcile bank and credit card activity, and help the Controller close the books each month and each year.

We sell through two channels: funeral home and crematory partners (B2B) and families who order from us directly (DTC). You will work with transactions from both, and you will answer invoice and payment questions from partners, customers, and vendors.

This role is a good fit for someone who is careful with details, comfortable working independently on a US schedule, and interested in building better accounting processes at a growing company. Other responsibilities outside of this description may be required.

Responsibilities

• Invoicing and Accounts Receivable
  • Prepare and send accurate invoices on time across all revenue channels and customer accounts.
  • Record and reconcile customer receipts daily, or as they are received.
  • Post charges, credits, and rebates accurately to customer accounts.
  • Complete credit verifications for accounts as needed.
  • Answer customer questions about invoices and payments within 1 to 2 business days.
• Accounts Payable
  • Enter, code, and process vendor bills, and route them with supporting documents for approval.
  • Prepare the weekly or bi-weekly accounts payable batch and reconcile it.
  • Prepare payments to international team members and vendors in Wise for approval, and reconcile them in QuickBooks Online.
  • Reconcile vendor statements, and research and resolve vendor questions within 1 to 2 business days.
  • Complete the period-end close of accounts payable and related reconciliations.
• Banking and Reconciliations
  • Record and reconcile bank and credit card transactions daily.
  • Reconcile bank deposits, investigate discrepancies, and report anything unusual to the Controller.
• Month-End and Year-End Close
  • Prepare and post month-end adjusting entries under the supervision of the Controller.
  • Maintain prepaid expense schedules and complete reconciliations and adjustments.
  • Record inventory adjustments based on physical counts.
  • Calculate and record fixed asset depreciation and maintain the fixed asset register.
• Records, Audit, and Reporting
  • Keep billing and transaction records organized and easy to retrieve.
  • Support the external audit with accurate documentation and reconciliations, delivered on time.
  • Help with ad hoc financial reports, analysis, and special projects assigned by the Controller.
  • Follow company accounting policies and handle all financial information confidentially.
• AI and Process Improvement
  • Use company-approved AI tools in your daily work.
  • Document your workflows, and suggest steps that can be automated or simplified.

Qualifications

• Bachelor's degree in Accountancy, Accounting, Finance, or a related field.
• 3+ years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting.
• 2+ years of experience working remotely, doing accounting for a US-based company.
• 2+ years of experience working US business hours (night shift) from the Philippines.
• Hands-on experience with QuickBooks Online.
• Working knowledge of accounting principles, including accruals, prepaid expenses, and depreciation.
• Strong Excel or Google Sheets skills, including lookups, pivot tables, and reconciliation work.
• Regular, hands-on use of AI tools in your work.
• Proficient written and spoken English.
• Strong attention to detail and a record of meeting deadlines, including month-end close.
• Ability to work independently with little supervision.
• Ability to work 9:00 am to 5:00 pm US Mountain Time on a permanent basis.
• Availability to work for our company only, with no other clients or jobs.

Preferred

• Accounting experience at an e-commerce or direct-to-consumer company, ideally one that sells through Shopify.
• Experience reconciling payment processor payouts (such as Shopify Payments, Stripe, or PayPal) to orders and bank deposits.
• Experience with Wise or another international payment platform.
• Experience invoicing and collecting from a large number of business customers.
• Experience with customer deposits or deferred revenue, where customers pay before the service is completed.
• Experience at a company that carries inventory and fixed assets.
• Familiarity with US GAAP, and experience supporting an external audit or review.
• Experience with Odoo or another ERP system.
• CPA license (Philippines), or progress toward one.
• Experience building templates, automations, or AI-assisted workflows for accounting tasks.

Tools We Use

• QuickBooks Online for accounting
• Wise for international payments
• Odoo for orders and operations
• Google Workspace (Gmail, Drive, Sheets) for documents and email
• Slack for team communication
• Claude for AI-assisted work

Expected Hours of Work

This role works US Mountain Time hours so that you overlap fully with the Controller and the rest of the team. This is a night shift in the Philippines. The Philippine start time moves by one hour when US daylight saving time begins and ends.

• Working hours: Monday to Friday, 9:00 am to 5:00 pm US Mountain Time
• March to early November: 11:00 pm to 7:00 am Philippine Time
• November to mid-March: 12:00 midnight to 8:00 am Philippine Time
• Occasional extra hours may be needed during month-end and year-end close.