[Hiring] Sr. Sales & Use Tax Analyst @VIM Recyclers

Role Description

This position serves as the company’s sales and use tax subject matter expert, overseeing:

• Nexus
• Registrations
• Taxability
• Exemption certificates
• Billing
• Tax systems
• Reconciliations
• Returns
• Audits
• Remediation

Will be responsible for independently assessing the current environment, identifying risks and gaps, establishing processes, and managing the full sales and use tax lifecycle.

Qualifications

• The ideal candidate has owned sales and use tax compliance rather than only supported it.
• Position can be fully remote.
• Bachelor’s degree in Accounting, Finance, Tax, Business, or related field.
• 5+ years of multi-state sales and use tax experience, including independent ownership of compliance for a company or client portfolio.
• Strong knowledge of state and local sales and use tax, including nexus, exemptions, taxability, registrations, and compliance.
• Experience managing sales and use tax audits.
• Experience with exemption and resale certificates.
• Strong tax research, analytical, and problem-solving skills.
• Strong Excel and data analysis skills.
• Experience developing processes, controls, and documentation.
• Excellent organization and attention to detail.
• Self-directed and highly organized, able to prioritize multiple projects with minimal oversight.

Requirements

• Own multi-state sales and use tax compliance across applicable states and local jurisdictions.
• Conduct ongoing nexus reviews and identify new registration and filing obligations.
• Manage state and local registrations, filing frequencies, payments, and compliance requirements.
• Prepare, review, and file sales and use tax returns accurately and timely.
• Reconcile sales tax collected and use tax accrued to the general ledger and resolve discrepancies.
• Monitor changes in tax laws, rates, exemptions, and filing requirements.
• Monitor and manage applicable state franchise tax and other state business tax registration, filing, and compliance requirements.
• Identify additional state registration and filing obligations resulting from nexus or changes in the company’s business activities.
• Determine taxability of products, services, equipment rentals, recyclable materials, freight, transportation, and other transactions in the recycling nature of business.
• Evaluate tax implications of new products, services, customers, contracts, and business activities.
• Document tax positions and research to support audit defense.
• Own the company’s exemption and resale certificate process.
• Establish procedures for collecting, validating, tracking, renewing, and maintaining certificates.
• Ensure customer exemption status is properly reflected in billing and tax systems.
• Partner with Billing, Finance, IT, and Operations to ensure sales tax is accurately calculated, billed, collected, and recorded.
• Lead or support implementation and configuration of a sales tax engine.
• Establish tax codes, product mappings, customer exemptions, and jurisdiction rules.
• Support integrations between the tax engine, ERP, accounting, billing, transportation/dispatch, and other operational systems.
• Test system changes and resolve discrepancies between systems, tax returns, and the general ledger.
• Manage audits from initial notice through resolution.
• Respond to auditor requests and prepare supporting data and documentation.
• Research and defend the company’s tax positions.
• Identify historical exposures and lead remediation efforts, including Voluntary Disclosure Agreements (VDAs) when appropriate.
• Implement corrective actions to prevent recurring audit issues.
• Build and document sales and use tax processes and controls where they do not currently exist.
• Establish procedures for customer setup, exemptions, taxability, billing, filing, payment, and reconciliation.
• Train internal teams on sales tax requirements.
• Work with outside CPA firms, tax advisors, software providers, and taxing authorities as needed.

Benefits