[Hiring] Senior Payroll Accountant @SQUAD

Role Description

The Senior Payroll Accountant owns the payroll and remuneration function for SQUAD Ukraine, covering both employment payroll and gig-contract compensation. This is a function-lead role with direct reports, where you will be accountable for the quality, accuracy, and timeliness of all payroll outputs.

We are looking for a professional with a process-owner mindset—someone who can actively implement changes, drive automation, scale processes with business growth, and adapt to complex legislative shifts. The role operates with a high degree of independence, ensuring strict compliance with internal policies and Ukrainian tax legislation, including the special tax regime for Diya City residents.

Responsibilities and Duties

• Payroll & Compensation Processing:
  • Execute end-to-end payroll processing, including data collection, wage calculation, and distribution of electronic transfers.
  • Oversee gig-contract compensation: review calculations, tax computations, and payment files. Retain the ability to execute the full cycle independently as a backup.
  • Manage employee and gig-contract benefits (e.g., healthcare, voluntary deductions) and ensure reconciliation with FRA and HR Ops.
  • Handle social benefits, including maternity leave calculations, funding from the Pension Fund, and reconciliation against company policy.
• Tax Compliance & Reporting:
  • Ensure full compliance with statutory regulations regarding payroll, taxation, and labor laws.
  • Monitor Diya City residency criteria (compensation thresholds, headcount) and escalate risks to the Chief Accountant with corrective actions.
  • Prepare and submit Consolidated Tax Reports (Social Contribution and Personal Income Tax) and proactively adjust to legislative changes.
• Reporting, Audits & Process Optimization:
  • Maintain accurate records (employee data, tax information, timesheets, etc.).
  • Calculate reserves and provisions (e.g., unused vacation accruals).
  • Prepare payroll/compensation input for management reporting and reconcile monthly transactions in NetSuite.
  • Act as the primary contact for internal/external audits, ensuring document integrity.
  • Drive process improvement: identify inefficiencies, lead automation initiatives, and maintain comprehensive process documentation.
  • Perform periodic self-assessments of internal controls.
  • Execute additional management tasks as required to achieve company objectives.
• Team Leadership & Management:
  • Manage the payroll team: assign and prioritize work, set deadlines aligned to the payroll calendar, and monitor delivery against agreed KPIs.
  • Review and approve all payroll and compensation outputs prepared by the team.
  • Provide coaching, identify development needs, and conduct performance reviews in coordination with the Chief Accountant.
  • Ensure cross-training within the team to maintain continuity during absences.

Qualifications

• Minimum 5 years of proven experience in Accounting and the field of payroll.
• Understanding of accounting principles and rules, IFRS knowledge and experience.
• Experience managing at least one direct report in a payroll or accounting function is required.
• Strong working knowledge of local regulations and policies related to payroll and HR.
• Knowledge and understanding of Diya City tax regime (payroll and remuneration).
• Proficiency in accounting ERP systems (BAS or similar), Fredo, Vchasno, MS Office (Excel, Word), and Google Sheets.
• High level of accuracy, attention to detail, and data processing rigor.
• Strong prioritization, time-management, and proactive problem-solving skills.
• Adaptability and ability to respond swiftly to business needs.
• Effective communication and interpersonal skills suited for a cross-cultural environment.
• At least intermediate level of English.

Nice to Have

• Experience with NetSuite.
• Demonstrated ability to manage and develop direct reports, distribute workload, and maintain quality standards.

Benefits

• The environment of equal opportunities, a transparent and value-based corporate culture, and an individual approach to each team member.
• Competitive salary packages with performance-based annual reviews.
• Opportunity to receive a Performance Bonus for your individual achievements and a Loyalty Bonus recognizing your dedication to the company.
• 21 paid vacation days per year, paid public holidays according to Ukrainian legislation.
• Development opportunities like corporate courses, knowledge hubs, and free English classes as well as educational leaves.
• Medical insurance is provided from day one. Sick leaves and medical leaves are available.
• Remote working mode is available within Ukraine only.
• Free meals, fruits, and snacks when working in the office.