[Hiring] Senior Payment Specialist @Committee for Public Counsel

Role Description

The Finance Department of the Committee for Public Counsel Services, the public defender agency for Massachusetts, is seeking a full-time Senior Payment Specialist to assist in ensuring the timely and efficient process of legal and other payments of agency obligations.

The Senior Payment Specialist supports the Finance Department with responsibilities including:

• Timely review, payment, and reconciliations of agency obligations.
• Following Commonwealth and CPCS fiscal policies and procedures.
• Effective communication with all levels of the organization, external relationships, and oversight agencies.

Qualifications

• Associate’s degree in Business Administration, Accounting, Finance, or similar field, or an equivalent combination of relevant education, training, and experience.
• Three years of experience in accounting and/or accounts payable experience.
• Access to home internet sufficient to work remotely.
• Proficiency with the state accounting system (MOSAIC) including reconciling accounts and managing accounts payable or similar accounting systems.
• Advanced knowledge of Microsoft Office 2007+ with a strong emphasis on Excel, Access, and Outlook.
• Ability to review and understand financial processes.
• Proactively identify solutions for process improvements and implement effective solutions.
• Ability to create, analyze, and interpret financial information and scenarios.
• Knowledge and understanding of state finance law as well as payment and procurement regulations.
• Good communication skills.
• Ability to work independently and in a group.

Requirements

• Personal and professional integrity.
• Strong communication skills.
• Strong analytical and decision-making skills.
• Strong leadership and managerial skills.
• Strong interpersonal skills.
• High energy level and a positive outlook.
• Belief in strong customer service and professionalism.
• Motivated and thrives in feeling accomplished without gloating.
• Attention to detail is critical for success.
• Ability to provide superior support across various communication mediums.
• Tech enthusiast who recognizes the value of technology in improving processes.
• Team player who treats peers as equals.
• Patient and welcoming of differences.
• Believer in the mission of serving clients and staff.

Responsibilities

• Processing timely payments for over 3,000 attorneys and 2,000 expert vendors.
• Processing payments for all other agency goods and services.
• Ensuring appropriate billing mechanisms for payments exist (e.g. NACs, Encumbrance).
• Providing technical expertise to V-bill/E-bill systems.
• Providing customer support to V-bill/E-bill systems users.
• Developing standard and custom queries using the Commonwealth Information Warehouse (CIW).
• Giving input to accounts payable policies and procedures.
• Researching and resolving billing issues requiring input from Senior Management, Director of Audit & Oversight, and IT.
• Assisting the Accounts Payable Manager or Finance Director with accounts payable activities.
• Supporting ongoing department initiatives including moving paperless where possible.
• Providing excellent customer service internally and externally.
• Other duties as assigned.

EEO Statement

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at [email protected].