[Hiring] Senior Grants & Contracts Analyst @Johns Hopkins University

Role Description

The Johns Hopkins School of Medicine Research Management Services (RMS) is seeking a Sr. Grants & Contracts Analyst, Post-Award. RMS supports the pre- and post-award administration for sponsored funding across multiple departments within the School of Medicine. The Sr. Grants & Contracts Analyst provides dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to:

• Proposal preparation and submission
• Budget development
• Account maintenance and oversight
• Billing/invoicing
• Reporting
• Compliance
• Closeout

This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts, and awards may involve:

• Highly detailed budgets
• Multiple projects, cores, and subawards
• Investigator-initiated projects
• Consortiums
• DOD requirements
• Higher complexity foundation grants
• Pharmaceutical company sponsored clinical trials

While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

Specific Duties & Responsibilities

• Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations, and reporting.
• Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations, and commercial companies.
• Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
• Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.
• Responsible for timely budget preparation for principal investigator review.
• Serve as liaison between research units, central offices, and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.
• Provide groundwork for subcontract negotiations.
• Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments, and finalization of paperwork related to subcontract setup.
• Provide information and assistance to complete closeouts as needed.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree.
• Four years of related experience in sponsored research and/or financial positions.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• Experience in an academic or medical setting.

Technical Qualifications & Specialized Certifications

• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.

Technical Skills & Expected Level of Proficiency

• Analytical Skills - Intermediate
• Attention to Detail - Intermediate
• Grant Closeout Procedures - Intermediate
• Grant Proposal Preparation - Intermediate
• Grant Regulations - Intermediate
• Grants and Contracts Management - Intermediate
• Oral and Written Communications - Intermediate
• Record Keeping - Intermediate
• Regulatory Compliance - Intermediate
• Relationship Management - Intermediate

Company Description

Classified Title: Sr. Grants & Contracts Analyst

Job Posting Title (Working Title): Sr. Grants & Contracts Analyst, Post-Award (SOM - Central Finance)

Role/Level/Range: ATP/04/PD

Starting Salary Range: $62,900 - $110,100 Annually ($86,500 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: Mon-Fri, 8.30am-5.00pm

FLSA Status: Exempt

Location: Remote

Department name: SOM Admin Finance Research Services

Personnel area: School of Medicine