[Hiring] Senior Bookkeeper & Accounts Officer @Outsourced Staff

Role Description

This is a senior, hands-on bookkeeping and accounts role sitting at the centre of the company's day-to-day finance function — real ownership of the numbers, not just data entry.

• Prepare BAS accurately.
• Run the full accounts receivable cycle, including proactive phone calls to chase overdue invoices directly with clients.
• Build cash flow forecasts and budgets.
• Take ownership of the finance function daily.

Qualifications

• Minimum 5 years of hands-on, full-cycle bookkeeping/accounts experience — accounts payable, accounts receivable, bank reconciliation and BAS preparation.
• Demonstrated experience preparing BAS accurately and on time, period after period.
• Genuine, proven experience proactively phoning clients to collect overdue payments.
• Demonstrated experience preparing cash flow forecasts and/or budgets, and reporting actual performance against them.
• Proficient in Xero (or an equivalent cloud accounting platform such as MYOB), with strong Excel skills.
• High level of accuracy and attention to detail, able to meet recurring compliance deadlines (BAS, reconciliations, reporting).
• Genuine daily self-discipline — works the numbers every day as a matter of routine.
• Confident, professional communicator, comfortable having direct conversations with clients about money.
• Able to work independently in a remote environment with limited day-to-day supervision.
• Available part-time (20 hours per week) on hours aligned to Australian business hours (AEST/AEDT).

Requirements

• Raise and issue customer invoices accurately and on time.
• Monitor debtors daily and proactively follow up overdue invoices — including by phone directly with clients.
• Confirm payment arrangements with clients where required, and escalate genuine disputes.
• Allocate receipts and maintain accurate customer account records.
• Process supplier invoices, and schedule and process payments.
• Perform bank reconciliations across accounts within agreed timeframes.
• Investigate and resolve discrepancies before they compound.
• Maintain the general ledger and day-to-day bookkeeping records to a high standard of accuracy.
• Prepare Business Activity Statements (BAS) accurately and on time each period.
• Apply correct GST treatment to transactions.
• Maintain audit-ready, well-documented financial records.
• Prepare and maintain cash flow forecasts that reflect the real timing of receivables and payables.
• Build and maintain budgets, and report actual performance against budget.
• Flag emerging cash flow or budget risks early.
• Own the finance function's daily rhythm — reconciliations, collections calls and reporting cadence.
• Communicate clearly and proactively with leadership on the state of the numbers.
• Query unclear instructions or figures rather than guessing.

Benefits

• Part-time, 20 hours per week, 4 hours daily with some flexibility.
• Aligned to Australian Eastern Standard Time (AEST/AEDT) business hours.