[Hiring] Payroll Tax Specialist @Every.io

Role Description

The Payroll Tax Specialist is responsible for ensuring accurate, timely, and compliant payroll tax operations across multiple states and jurisdictions. This role blends hands-on payroll experience with deep knowledge of employer tax requirements, account registrations, notice resolution, and quarterly/year-end filings. The ideal candidate is detail-oriented, deadline-driven, and comfortable navigating federal, state, and local tax agencies.

What You’ll Do

• Payroll Tax Compliance
  • Maintain compliance with federal, state, and local payroll tax regulations.
  • Monitor legislative and regulatory changes affecting employer payroll tax obligations.
  • Ensure accurate calculation, withholding, and remittance of payroll taxes.
  • Review payroll runs for tax accuracy, including multi-state and local tax setups.
• Cross-Functional Support
  • Partner with Payroll, HR, Finance, and external vendors to ensure accurate tax setup and reporting.
  • Provide guidance on tax impacts related to employee moves, remote work, nexus, and multi-state operations.
  • Assist with audits, data requests, and compliance reviews.
• Tax Filings & Reconciliations
  • Prepare, review, and file quarterly and annual payroll tax returns (941, 940, state withholding, SUTA, local returns).
  • Reconcile payroll tax liabilities to agency filings and internal payroll reports.
  • Support W-2 and 1099 year-end processes, including corrections and amendments.
• Registration & Account Management
  • Register new employer tax accounts (SUTA, withholding, local tax agencies, specialty programs).
  • Manage updates to existing accounts (address changes, POA submissions, rate updates, ownership changes).

Qualifications

• 2+ years of payroll experience with exposure to multi-state payroll.
• 3+ years of payroll tax experience (registrations, filings, notices, reconciliations).
• Strong understanding of federal, state, and local payroll tax rules.
• Experience with payroll systems (ADP, Paychex, Gusto, Workday, UKG, etc.).
• Proficiency in reading and interpreting tax notices and agency guidance.
• High attention to detail, accuracy, and documentation.

Bonus Points

• Experience with high-volume or multi-EIN environments.
• Familiarity with PEO, ASO, or hybrid employer structures.
• Knowledge of specialty programs (SUI rate changes, disability programs, paid family leave, local occupational taxes).
• Prior experience communicating with IRS, SSA, and state/local tax agencies.